Assistant to the CEO

KLAARA PTE. LTD.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A dynamic technology company in Singapore is looking for a reliable Assistant to support the CEO by managing schedules and communication. Ideal candidates will have 3+ years of executive assistance experience, exceptional organizational skills, and proficiency with digital tools. The role involves coordinating meetings, preparing documents, and assisting with personal tasks, requiring discretion and a friendly demeanor.

Qualifications

• 3+ years of experience in executive or virtual assistance.
• Exceptional organizational and multitasking skills.
• Strong written and verbal communication in English.

Responsibilities

• Manage calendar, appointments, and reminders.
• Prepare presentations, reports, and documents as needed.
• Assist with travel bookings and itinerary planning.
• Draft emails and manage communications.
• Organize personal brand content.

Skills

Organizational skills

Multitasking

Written communication

Verbal communication

Discretion with information

Digital tool proficiency

Tools

Google Suite

Notion

Trello

Slack

Zoom

Job description

About the Role:
We are seeking a highly organized, proactive, and trustworthy Assistant to support our CEO in managing both professional and personal responsibilities. As the right hand to a high-performing founder and executive, you will play a critical role in maximizing efficiency, streamlining tasks, and helping the CEO focus on strategic priorities.

Key Responsibilities:

Executive & Business Support

• Manage calendar, appointments, and reminders; proactively prevent scheduling conflicts
• Coordinate meetings, take notes, and follow up on action items
• Prepare presentations, reports, and documents as needed
• Support project management activities and ensure timely follow-ups
• Liaise with internal and external stakeholders, managing emails and basic communication

Personal Support

• Assist with travel bookings, reservations, and itinerary planning
• Help manage household appointments, events, and errands
• Organize family-related logistics (e.g., school admin, personal errands, gifts, etc.)

Content & Communication Support (optional based on profile)

• Draft emails, LinkedIn posts, and personal updates
• Help with online research and content curation
• Organize personal brand content (photos, quotes, notes)

Must-Have Qualifications:

• 3+ years of experience in executive or virtual assistance
• Exceptional organizational and multitasking skills
• Strong written and verbal communication in English
• Highly discreet with sensitive information
• Comfortable with digital tools (e.g., Google Suite, Notion, Trello, Slack, Zoom)

Nice-to-Have:

• Experience working with startup founders or in fast-growth environments
• Familiarity with LinkedIn content or social media scheduling tools
• Fluent in a second language (e.g., Vietnamese, French, or Mandarin)

Personality Fit:

• Reliable, resourceful, and solution-oriented
• Calm under pressure and able to manage ambiguity
• Friendly and professional demeanor
• Able to anticipate needs before being asked