Assistant Tender Manager/Manager (36012)

Reeracoen Singapore Pte Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

An established industry player is seeking an Assistant Tender Manager/Manager to join their dynamic team. This role involves leading the tender process, analyzing RFQs, and ensuring compliance with technical and financial requirements. The ideal candidate will have a degree in Mechanical or Electrical Engineering and experience in the M&E industry. You will collaborate with various departments to prepare comprehensive tender submissions and present findings to management. This position offers a competitive salary, annual increments, and various benefits, including medical insurance and professional development opportunities. If you're ready to take on a challenging role in a supportive environment, we encourage you to apply.

Benefits

Annual Increment

Medical Insurance

Dental Benefits

Health Check-Up

HP Allowance

Sponsorship for Courses

Qualifications

• 3-5 years experience in tender management within M&E industry.
• Leadership experience managing Quantity Surveyors.

Responsibilities

• Analyze RFQs and prepare risk management checklists.
• Lead tender preparation and ensure compliance with requirements.

Skills

Tender Management

Risk Management

Project Management

Electrical Engineering

Mechanical Engineering

Communication Skills

Analytical Skills

Education

Degree in Mechanical Engineering

Degree in Electrical Engineering

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Job Title: Assistant Tender Manager/Manager
Reference ID: 36012

Our Client is a Japanese mechanical and electrical engineering company. Currently, our client is looking for an Assistant Tender Manager/Manager.

Reporting to MD/Tender Manager

【Responsibilities】

Tender Manager's Responsibilities:
- Analyse and clarify RFQs (Request for Quotation) or opportunities during the pre-tender and tender phase and raise queries or amendments to influence clients or consultants if possible
- Prepare a Risk Management (RM) checklist to present to local and Japanese management for decisions
- Visit the site show round to understand the scope of work and prepare MOM for Tender scope
- Lead and organize single or multi systems like mechanical, electrical and ELV tender preparation, reviews and submission to ensure completeness, quality, technical and risk compliance, and on-time tender submission
- Consolidate and analyze technical, bill of quantities, price schedules, cost/quotes, financial data and commercial contracts in order to ensure technical compliance, risk mitigation and competitiveness during the tender preparation and clarification phase
- Arrange project involvement during the Tender stage and manpower planning with a project to come up with a project organization chart and preliminary cost
- Enhance and consolidate quotes to reach target win price while avoiding rejection and margin slippage and to prepare Tender cost summary for management approval for tender profit margin
- Prepare tender interview presentation to support management during the tender clarification/negotiation phase to win the tender
- Lead and organize tender reviews and meetings to ensure completeness and quality handover to the project management team
- Prepare Weekly Tender Report to submit to Japan
- Perform any other related duties assigned to support management

Assistant Tender Manager's Responsibilities:
- Assist Tender's /Contract Manager in the preparation and submission of Tenders
- List the scope of work and commercial requirements to determine the risks of the project
- Create a Tender File to have proper tender management tracking and monitoring
- Prepare and follow up on the Request for Quotations to suppliers/sub-cons to ensure tender costing and technical data are submitted on time
- Collate price comparison, costing summary and technical proposal to prepare a tender submission
- Study the addendum and/or corrigendum documents and update the costing summary with technical proposal accordingly
- Prepare and update tender submission documents on time
- Maintain relevant documentation in an orderly and proper manner
- Prepare presentation slides necessary for the tender interviews
- Any other works/duties that are assigned by the Superior
- Prepare plans and documents for quotations to suppliers that will be used as the basis for pricing
- Obtains, compiles and evaluates quotations from the respective suppliers/vendors according to tender requirements
- Prepare bill of quantities which involves quantity take-off, material sourcing, measuring and estimating materials and labour costing
- Carry out the detailed breakdown pricing
- Understanding of Tenders concerning scope of work, pricing schedule and non-material requirements
- Attend onsite and consultant architects and associate consultants in the administration of projects

【What you will receive】
- Basic Salary: S$4,800 - S$8,000
- Annual Increment (Subject to company policy and performance review)
- Annual Leave: 12 days (Maximum 18 days)
- Medical Leave: 14 days
- HP Allowance: $50 per month
- AIA Medical Insurance: Co-payment of SGD 5 (available after completing the probation period).
- AIA Dental benefits are capped at SGD 200 (available after 1 year of service).
- AIA Annual Health Check-Up: Provided (available after 1 year of service).
- Sponsorship for Courses (Offered on a bond-based arrangement)

【Requirements & Preferences】
(Must)
- Degree in Mechanical or Electrical Engineering
- 3-5 years experience as an Assistant Tender Manager/Manager and building electrical work experience within M&E Industry
- A Project Manager with electrical work experience who is keen to switch to Assistant Tender Manager/Tender Manager will also be considered
- Experienced leader, ability to lead more than 3 Quantity Surveyors (QS), and work with several departments to meet deadlines.
- Experience in HT LV, and ELV, with knowledge in ACMV/Fire is a must.
- Ability to handle multiple tenders at one go and handle tender interviews with smooth eloquent expressions
- Proficient in Word, Excel & PowerPoint for the preparation of presentation materials.
- High integrity, with a positive outlook and critical thinking.

(Advantageous)
- Exposure to Data Centres (DC) & Airports is a plus point.
- Experience working in a Japanese company would be a plus!

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We regret that only shortlisted candidates will be notified.

Registration No.: R1442628 (Stanley Neo Khay Liang)
Recruitment Licence: 12C5051