Assistant Project Manager (GovTech)

Avepoint; Singapore; On-site; USD 50,000 - 90,000; Full time

Job summary

An established industry player is searching for a detail-oriented Assistant Project Manager to join their Programme Management Office. This role is perfect for someone with over three years of experience in operations and project management, who thrives in a dynamic environment. You'll be responsible for managing surveys, collaborating with stakeholders, and providing administrative support to ensure smooth operations. If you're a proactive individual with strong communication skills and a knack for problem-solving, this opportunity offers a chance to make a significant impact in a collaborative team setting.

Qualifications

• Over 3 years of experience in operations and project management.
• Proficient in communication and problem-solving skills.

Responsibilities

• Manage Government-to-Employee surveys for public officers.
• Collaborate with vendors and departments for survey operations.

Skills

Problem-solving

Communication Skills

Interpersonal Skills

Active Listening

Education

Bachelor's degree or equivalent experience

Tools

MS Office

MS Teams

Qualtrics

Tableau

Job description

We are seeking a highly skilled and detail-oriented Assistant Project Manager to join our Programme Management Office. The ideal candidate will have over a decade of experience in administration, operations, and customer service, with a proven track record of engaging with stakeholders across diverse levels and backgrounds. This role requires strong problem-solving abilities, excellent communication skills, and the ability to work under pressure and multitask effectively.

Key Responsibilities

• Manage and operate Government-to-Employee surveys for Whole-of-Government (WOG) on satisfaction of public officers with ICT tools.
• Collaborate with vendors and various departments to ensure smooth survey operations, including materials preparation, database management, coordinating meetings with Government agencies and troubleshooting issues during live surveys.
• Handle electronic Direct Mail (eDM) dissemination and marketing communication, including managing the comms calendar, creating the eDM playbook, liaise with stakeholders to ensure quality and seamless dissemination of WOG eDM.
• Manage databases in SharePoint and support the development, testing, and live operations of surveys.
• Conduct pre-event and post-event follow-up activities, including After Action Reviews (AAR).
• Support the dashboard with database access list management, testing, data analytics, and reporting.
• Provide secretariat support for management meetings, including polling and scheduling agenda items, event and logistics support and utilizing AI tools.
• Provide project administrative support, including conducting polls to collate inputs, tracking of project progress, and participating in team discussions to enhance processes.
• Perform other duties as assigned, including any additional project administrative or support tasks as required.

Qualifications

• Over 3 years of experience in operations, project management and administration service.
• Proficient in communication, active listening, and interpersonal skills.
• Strong problem-solving abilities and detail oriented.
• Experience in program management, secretarial and administrative support.
• Proficient in MS Office (Word, Outlook, Excel, PowerPoint), MS Teams, Qualtrics, Tableau.
• Fluent in English.

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Project Management and Information Technology

Industries

• Data Security Software Products