Assistant Project Manager

At Unispace, we are committed to transforming workplaces to meet the diverse needs of today’s dynamic global brands. Our agile, end-to-end approach is delivered seamlessly across borders, fueled by strong client partnerships and supported by insightful workplace intelligence and innovative technology.

We believe that everyone deserves to work in an environment that inspires productivity, fosters peak performance, and promotes overall well-being. Across our 48 global studios, we recognize that positive work environments cultivate open, collaborative, and supportive cultures, enriched by the contributions of independent and motivated individuals from all backgrounds.

While our core business revolves around strategizing, designing, and building workplaces for some of the world's leading brands, we understand that our people are our greatest asset. We prioritize their growth and well-being through a comprehensive Employee Value Proposition program that includes rewards and recognition, career development opportunities, and a strong focus on mental and physical well-being.

To further support our team, we embrace flexible working arrangements, including hybrid working options that empower our employees to balance in-office collaboration with remote work flexibility. This approach not only enhances work-life balance but also allows us to harness the full potential of our diverse and talented workforce.

Why you’re here

To provide support to our project managers in coordinating the activities of a project to ensure cost, schedule, document control and quality standards are met.

What you’ll deliver

Exceptional administrative and management support to Project Managers to contribute to the successful delivery of client projects.

How we’ll measure it

• Managing allowances/contingencies
• Effective cash flow management
• Accurate and timely reporting of project performance
• Effective sub-contractor management
• Positive client feedback and client satisfaction in line with organisational goals
• Understanding of project vision and mutual expectations with respect to roles/responsibilities, work to be completed, timeframes and required outcomes
• Effective and regular communication regarding inter-dependencies and other issues affecting the project(s) success
• High % of project milestones delivered on time
• Level of cooperation and engagement towards achieving project outcomes
• Project reports (schedule, accoutrement, financials)
• O&M manual, as built financial close out in timely manner
• Quality assurance and quality control
• Actions taken to identify and resolve risks and issues
• Consistency of standards, technology solutions and process across local studio to achieve global brand capability, drive best practices and achieve efficiencies
• Effective and regular reporting within Viewpoint/Vista

What you’re responsible for

• Ensuring projects meet financial targets
• Ensuring thorough understanding of project terms
• Executing project delivery strategy
• Managing client and supply chain management (project specific stakeholders)
• Identifying and reporting risks to Project Manager and Principal, Delivery, where relevant, whilst operating in compliance with ethical practices
• Effective client communication throughout the Delivery phase
• Project close out
• Health and safety
• Collaborating across disciplines, regions, studios
• Managing the performance of consultants and subcontractors
• Project documentation including quality control of documentation
• Implementing Delivery best standards/practices, processes and technology solutions within the studio to enhance the capability and effectiveness of the organisation
• Ensuring alignment to culture, values and behaviours of Unispace

Technical knowledge, skills and experience

• Construction and/or related Project management qualification (desired but not essential)
• Experience with construction planning, estimating, budgeting and forecasting
• Supporting multiple successful projects varying in size, value and complexity
• Supported a project team
• Financial – Progress claims / Invoices
• Project procurement – Sub Contracts / Purchase orders
• Project management software and Microsoft office suite
• Design & Build experience
• Experience with commercial interior office fitouts
• Knowledge of building codes and health & safety standards

The statements in this job description are intended to describe the general nature and level of work being performed by the person(s) assigned to this job. This job description is not intended to be an exhaustive list of all responsibilities and duties required.

We encourage applicants of all backgrounds to apply, and we are committed to providing reasonable accommodations to individuals with disabilities, allowing them to perform essential job functions as determined on a case-by-case basis.

Inclusion and Diversity Commitment:

At Unispace, we are committed to fostering an inclusive and diverse workplace. We proudly embrace equal opportunity hiring and will evaluate qualified applicants without regard to race, religion, color, age, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, marital status, medical condition (as defined by state law), physical or mental disability, military service, veteran status, pregnancy, childbirth, and related medical conditions, genetic information, or any other characteristic protected by applicable law.

We are proud that our leadership reflects this commitment, with persons of color, women, neurodiverse and LGBTQ+ individuals playing pivotal roles in shaping the future of our organization. Their unique perspectives and experiences drive innovation and help us create a truly inclusive culture. We are dedicated to ensuring that every voice is heard and that our workplace is a space where diversity is not only celebrated but is integral to our success.

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