ASSISTANT PROJECT MANAGER

LEWE ENGINEERING PTE LTD; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading engineering company in Singapore is seeking a Project Coordinator to provide administrative and analytical support. This role involves preparing project dashboards, managing documentation, and assisting with procurement tasks. Ideal candidates will have a Diploma or B.Eng and 2–4 years of relevant experience. Strong communication skills and proficiency in Excel and MS Project are essential.

Qualifications

• 2–4 years in project coordination or planning roles.
• Exposure to large-scale Engineering projects.
• Basic understanding of contract terms and regulatory filings.

Responsibilities

• Provide administrative coordination to the Project Manager.
• Draft meeting agendas and track action-item closure.
• Manage permit applications and compliance records.
• Consolidate and report weekly progress data.
• Assist in RFQ issuance and vendor onboarding.

Skills

Detail-oriented

Strong communication

Excel proficiency

MS Project

Education

Diploma or B.Eng

Tools

SharePoint

Job description

Job Purpose

Provide coordination, administrative and analytical support to the Project Manager to ensure seamless project execution.

Key Accountabilities

1. Administrative Coordination
   • Prepare and maintain project dashboards (Gantt charts, cost trackers, risk heat maps).
   • Draft meeting agendas, record minutes and track action‑item closure across stakeholders.
2. Documentation & Compliance
   • Manage permit applications (e.g. MOM, PUB, BCA submissions) and tracking of approval cycles.
   • Maintain transmittal registers, drawing logs and HSE compliance records.
3. Data Analysis & Reporting
   • Consolidate weekly progress data: man‑hours, material receipts, subcontractor productivity.
   • Support financial reporting: compile budget vs. actual, invoice schedules and cashflow forecasts.
4. Procurement Support
   • Assist in RFQ issuance, bid evaluation scoring and vendor onboarding documentation.
   • Track long‑lead items and escalate potential schedule impacts.

Qualifications & Experience

• Diploma or B.Eng with 2–4 years in project coordination or planning roles; exposure to large‑scale Engineering projects.
• Basic understanding of contract terms, procurement processes and regulatory filings.

Core Competencies

• Highly detail‑oriented and process‑driven.
• Strong written & verbal communication; able to engage with technical and commercial teams.
• Skilled in Excel, MS Project and SharePoint/document‑management platforms.
• Negotiate scope changes and manage high‑stakes client communication.