Assistant Project Executive

Omega 365 Singapore; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading company in engineering support is looking for an Administrative Assistant to facilitate document management and collaborations with engineers and clients. The role involves ensuring timely submissions, maintaining quality control over documents, and providing administrative support in a fast-paced environment. Candidates should possess GCE O level, have relevant experience, and proficient in MS Office, particularly Excel.

Benefits

Company-provided transport

Qualifications

• Minimum 2 years of relevant experience.
• Familiar with ISO 9001 is preferable.
• Independent with good time management skills.

Responsibilities

• Provide support to engineers in compiling reports and drawings for submission.
• Coordinate with engineering and clients to ensure schedules are followed.
• Perform quality control and maintenance of documents.

Skills

Proficient in MS Office

Time management

Organizational skills

Problem-solving skills

Education

GCE O level

Job description

Responsibility:

. Provide support to engineers in compiling reports, letters and drawings for submission.

· Coordinate with engineering, client & contractors to ensure schedules are followed

· Ensure client’s requirements on the submitted documents are fulfilled in a timely manner

· Perform quality control and maintenance of the documents (electronic and hard copy documents) as per company procedure.

· Scan and upload documents in the ‘Project Team’ SharePoint and ensure all documentation is discoverable and accessible.

· Disseminate, monitor and track all documents.

· Securely backup all documentation.

· Carry out administrative duties as and when required.

Qualification:

· GCE O level

· Minimum 2 years of relevant experience

· Proficient in MS Office, particularly MS Excel

· Familiar with ISO 9001 is preferable

· Independent with good time management skills and the ability to

· work in a fast-paced environment with minimum supervision

· Team player with good organizational and problem-solving skills

Location:

• Pandan Road

Working Hours:

• 5-day work week (Monday to Friday) 8:30 AM to 5:30 PM

Transport:

• Company-provided transport: A bus departs near Clementi MRT Station at 8:10 AM to bring staff to the office. Return transport: A company bus is available to take staff back to Clementi in the evening.