Assistant Project Admin cum HSE admin

UES HOLDINGS PTE LTD; Singapore; On-site; SGD 30,000 - 55,000; Full time

Job summary

An established industry player is seeking an Assistant Project Admin cum HSE Admin to support daily operational processes at a construction project site. This role involves performing general administrative tasks, collaborating with suppliers, and assisting the Health, Safety, & Environmental Team with documentation and safety promotions. Ideal candidates will have a Bachelor's or Diploma in a related field and at least two years of administrative experience, particularly in a construction setting. Join a dynamic team where your contributions will be vital to project success and safety management.

Qualifications

• At least 2 years' working experience in administrative duties.
• Experience in construction project site is essential.

Responsibilities

• Perform general admin and clerical works to support daily operations.
• Collaborate with suppliers for ordering and purchasing.
• Assist Health, Safety, & Environmental Team with documentation.

Skills

Administrative Duties

MS Office Applications

Interpersonal Skills

English Proficiency

Education

Bachelor / Diploma in Administrative or Business Related

Tools

NEWFORMA

Biometric Security System

Job description

Job Description

Assistant Project Admin cum HSE Admin:

• Performing as General Admin and Clerical Works to support daily operational process.

• Maintain, procure and monitor the project site office supplies such as stationaries, pantry items and office cleaning materials.

• Collaborate with suppliers for placing order or purchasing.

• Accepting and tasking by arranging items / stocks to it designated storage room.

• Prepare and process the external training nomination for staff.

• Sourcing, procure and maintain project filing and documentation.

• Providing administrative assistance to Health, Safety, & Environmental Team by creating security passes to Client, Visitor, and Subcontractor.

• Assist Health, Safety, & Environmental Team on issuing SIC forms to Client, Visitor, and subcontractor for security pass making.

• Input personnel detail into Client Biometric Security System and maintain update regularly.

• Assist Health, Safety, & Environmental Team to establish Incentives / Disincentive verifying documents (hardcopy) and Power Point slide and ensure documentation submitted timely.

• Assist Health, Safety, & Environmental Team by preparing Project Monthly Safety Promotion.

• Assist Health, Safety, & Environmental Team by recording down Minutes of Meeting for all safety related meeting, and update for submission into Online Project Management System (NEWFORMA).

• Supporting the Health, Safety, & Environmental Team in any activities to be carried out.

• Responsible and keep track of Personnel Protective Equipment issuing to project staff and workers.

• Daily submission of documentation such as RFA / RFI into online Project Management system (NEWFORMA)

• Submission of Inspection Report to Client through Project Management System (NEWFORMA).

• Monthly submission of staffs' attendance from Biometric System to Project Manager and Human Resource Department.

• Other ad-hoc task assigned by supervisor.

Requirements

• At least Bachelor / Diploma in administrative or business related

• At least 2 years' working experience in administrative duties, experience in construction project site is essential.

• Proficient in computer and MS Office applications.

• Good interpersonal skills and proactive nature.

• Good command of English both written and verbal.

• Knowledgeable in Microsoft Office (Excel, Word and Power Point)

• Computer Literate

• Will be required to work full time on project site in Tuas Nexus Drive.

• 5.5 days at IWMF EPC2 Project Site