ASSISTANT OPERATION MANAGER

REPS HOLDINGS PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

REPS Holdings is seeking an Operations Personnel to optimize processes and manage operational functions. This key role requires a detail-oriented individual with strong organizational skills and the ability to thrive in a fast-paced environment. Responsibilities include operational support, data management, compliance, and client coordination. If you are proactive and possess excellent communication abilities, we encourage you to apply for this exciting opportunity.

Qualifications

• Bachelor's degree in Business Administration or related field preferred.
• 1-3 years of experience in operations or project management.
• Strong attention to detail and ability to work under pressure.

Responsibilities

• Assist in managing daily operations for efficiency and compliance.
• Identify opportunities for process improvements and cost reductions.
• Manage accurate records, databases, and prepare operational reports.

Skills

Organizational skills

Time-management abilities

Verbal communication

Written communication

Problem-solving skills

Data analysis

Education

Bachelor's degree in Business Administration

Bachelor's degree in Finance

Bachelor's degree in Operations Management

Tools

Microsoft Office Suite

Job description

Job Summary:

The Operations Personnel will play a key role in supporting the day-to-day operational functions of REPs Holdings / Invest.

This includes streamlining processes, managing workflow, ensuring compliance, and assisting in reporting and data management. The ideal candidate is detail-driven, proactive, and capable of working in a fast-paced environment.

Key Responsibilities:

• Operational Support:
  Assist in managing and overseeing daily operations to ensure efficiency and compliance with company policies and industry regulations.
• Process Optimization:
  Identify opportunities for process improvements, cost reduction, and operational efficiency.
• Data Management & Reporting:
  Manage and maintain accurate records, databases, and spreadsheets. Prepare and present operational reports to management.
• Communication & Coordination:
  Act as a liaison between departments, ensuring smooth communication across teams and resolving any operational issues that arise.
• Client & Vendor Coordination:
  Support client and vendor relationships by managing contracts, service agreements, and day-to-day communication.
• Compliance & Risk Management:
  Ensure that all operational procedures adhere to internal and external compliance standards and best practices.
• Problem-Solving:
  Quickly and efficiently resolve any operational issues or disruptions, working closely with relevant teams to implement solutions.
• Project Management:
  Assist with the planning and execution of special projects, ensuring they are completed on time and within budget.

Qualifications & Skills:

• Education:
  Bachelor's degree in Business Administration, Finance, Operations Management, or a related field (preferred).
• Experience:
  1-3 years of experience in operations, project management, or a similar role in a fast-paced environment.
• Skills:
  • Strong organizational and time-management abilities.
  • Excellent verbal and written communication skills.
  • Proficient in Microsoft Office Suite (Excel, Word, PowerPoint).
  • Basic understanding of financial and operational processes.
  • Ability to analyze data and prepare detailed reports.
  • Detail-oriented with strong problem-solving skills.
• Other Requirements:
  • Strong attention to detail and ability to work under pressure.
  • Ability to work independently and collaboratively within a team environment.
  • Experience in the investment or financial industry is a plus.