Assistant Manager, Strategic Events

Singapore Business Federation; Singapore; On-site; SGD 45,000 - 75,000; Full time

Job summary

An established industry player is seeking a dynamic Event Manager to lead the planning and execution of flagship events. This role involves collaborating with various stakeholders to ensure seamless event delivery, from concept to execution, while driving innovative marketing strategies. The ideal candidate will possess strong project management skills and a keen eye for detail, ensuring that every event aligns with the organization's vision. Join a forward-thinking team where your contributions will significantly impact the business environment and foster valuable partnerships. If you're passionate about event management and thrive in a fast-paced environment, this opportunity is perfect for you.

Qualifications

• 4+ years of experience in event management and partnership management.
• Strong skills in project management and budget control.
• Proficient in creating event marketing materials.

Responsibilities

• Assist in managing and executing high-quality events in various formats.
• Collaborate with stakeholders to enhance event execution and partnerships.
• Prepare timely updates and reports for management.

Skills

Event Management

Project Management

Budget Control

Communication Skills

Negotiation Skills

Analytical Skills

Planning Skills

Presentation Skills

Facilitation Skills

Time Management

Education

Bachelor's Degree

Tools

Microsoft Office Suite

Job description

Job Responsibilities:

1) Assist the Director and collaborate with the team to conceptualise, manage, and offer comprehensive support for SBF’s key flagship events that are organised physically, virtually, or in hybrid format in Singapore and international markets. These events are strategically designed to advance SBF’s vision and mission across 6 action agendas: Smart Enabled, Skills Empowered, Scaled Internationally, Sustainability-Centric, Socially Impactful, and Synergistic TACs.

This includes but not limited to:

a) Develop and organise SBF’s existing and new key events, such as:

• Flagship or signature events, such as international and national level summits, forums, conferences, and symposiums.
• Bilateral / multilateral events.
• Ministerial dialogues, high-level roundtable discussions or fireside chats involving Political Officer Holders (POHs), and more.
• Operational plans, project execution timelines, and manpower allocation charts
• Marketing and promotional collaterals
• Budget planner and expenses tracker
• Progressive updates
• Registration and participant data and related analysis
• Post-event summary reports, relevant event KPIs clocking, suggestions for improvement, etc.

b) Drive and deliver the above-mentioned platforms through effective event management, event marketing, and coordination with internal and external stakeholder, such as government agencies, event partners, speakers, Professional Conference Organisers (PCOs), PR & Marketing agencies, venue and service providers, etc. to ensure successful delivery of high-quality events.

c) Prepare and provide to the management timely and high-quality updates and summary reports before, during and after each project, including event management team is responsible for coordinating various aspects of events, including operational plans, project execution timelines, and manpower allocation charts, as well as overseeing the creation of marketing and promotional collaterals, managing the budget planner and expenses tracker, providing progressive updates, analyzing registration and participant data, and compiling post-event summary reports along with relevant event KPIs and suggestions for improvement.

d) Continuously contribute to the improvement of Event SOPs as and when necessary to enhance the overall delivery of all SBF events, enrich participant experiences, and maximise value capture for SBF and its partners.

2) Assist the Director in rejuvenating existing partnerships and establishing new collaborations for key events and platforms to ensure seamless event execution, enhance the collective business environment, and foster G2B or B2B initiatives facilitated by SBF.

This includes, but not limited to:

• Crafting event materials and proposals for relevant stakeholders to bolster the Division's efforts in attracting and cultivating new event partnerships.
• Working closely with internal stakeholders to facilitate the smooth on-boarding of new partnerships into the strategic events.
• Assisting in the development, management, and ongoing expansion of the database and network comprising existing and potential event partners, both locally and internationally.

3) Handle any other ad-hoc responsibilities and duties assigned by the management.

Job Requirements:

• At least 4 years of relevant working experience in event management, marketing, and/or business development and partnership management.
• Strong in programme development, project management and budget control skills.
• Good knowledge of protocols in organising high-level and national-level events involving senior Political Office Holders and business leaders will be an advantage.
• Strong communication and negotiation skills are required. For instance, able to communicate effectively with vendors/service providers to ensure a successful, high-quality and cost-effective project execution; able to communicate with partners, sponsors, speakers, and event partners, etc. to ensure the smooth implementation of projects, etc.
• Ability to create attractive event marketing and promotional collaterals independently (e.g. programme leaflets, flyers, eDMs, banners, social media posts, etc.).
• Good analytical, consultation, planning, presentation and facilitation skills will be an advantage.
• Self-motivated individual with a positive attitude, excellent work ethic, good time management, and ability to work both independently and collaboratively.
• Ability to satisfy high standards under stress and tight deadlines.
• Detail oriented and highly organised.
• Proficient in Microsoft Office Suite.
• Fluent in written and spoken English.
• Willing to travel overseas when required.