Assistant Manager, Space Management

Nanyang Technological University; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading educational institution in Singapore is seeking an Assistant Manager for Space Management. You will manage office and laboratory spaces, oversee renovation projects, and utilize data analysis for space planning. The ideal candidate holds a degree in real estate or similar, with 3-5 years experience in facilities management. Join us to impact the future of one of Asia’s top Engineering colleges.

Qualifications

• At least 3-5 years of relevant experience in space planning or facilities data management.
• Strong communication skills for stakeholder management.
• Able to work independently and collaborate across teams.

Responsibilities

• Oversee and maintain the College’s physical space inventory.
• Manage renovation projects for faculty offices and labs.
• Produce reports and dashboards for space planning.

Skills

Proficiency in AutoCAD

Strong data analytics

Excellent project coordination

Detail-oriented

Strong organisational skills

Education

Recognised university degree in real estate or related field

Tools

Space management systems such as Planon or similar

AutoCAD

Job description

Assistant Manager, Space Management page is loaded

Assistant Manager, Space Management

Apply locations NTU Main Campus, Singapore time type Full time posted on Posted Yesterday job requisition id R00021536

The College of Engineering (CoE) at NTU Singapore invites applications for the position of Assistant Manager (Space Management). This is a crucial role within the Faculty Affairs Division, responsible for managing and optimising office and laboratory spaces across the five Engineering schools. The successful candidate will play a vital role in advancing CoE’s strategic objectives in space planning and utilisation through data-driven insights, stakeholder engagement, and best-in-class space management practices.

Key Responsibilities:

1. Space Management and Planning

• Oversee and maintain the College’s physical space inventory, including academic offices, research laboratories, and shared facilities.

• Work with Schools and central units to understand space requirements and propose optimal space allocation aligned with faculty hiring, research needs, and operational changes.

• Manage renovation and reconfiguration projects for faculty offices and laboratories in collaboration with the Office of Development & Facilities Management (ODFM) and other stakeholders.

• Conduct regular audits and validation of space utilisation and floor plans in collaboration with the Campus Planning Working Committee (CPWC), ensuring compliance with university space standards.

2. Data Analytics and Reporting

• Manage and update space data using AutoCAD and space management platforms such as Planon or similar Integrated Workplace Management System (IWMS)/Computer Aided Facility Management (CAFM) software.

• Maintain an up-to-date archive of electronic floorplans and spatial data, including accurate room attributes and layouts.

• Perform analysis of occupancy, utilisation, and forecasted space needs.

• Produce standardised and ad hoc reports and dashboards to support space planning and decision-making at the College level.

3. Policy Development and Strategic Initiatives

• Support the formulation of College-level space policies and principles through data-informed recommendations.

• Collaborate with internal stakeholders to develop a streamlined space allocation framework across Schools.

• Support change management processes for faculty relocations, space reallocations, and lab refurbishments.

4. Systems and Process Management

• Coordinate CAD file management, including check-in/check-out procedures for updates and drawings.

• Ensure data accuracy in space inventory systems, including integration of personnel and room assignment data.

• Ensure consistency in as-built records and spatial data standards.

Qualifications and Requirements:

Education and Experience:

• A recognised university degree, preferably in real estate, facilities management & planning, or a related field.

• At least 3-5 years of relevant experience in space planning, facilities data management, or workspace operations.

Skills Requirements:

• Proficiency in AutoCAD and experience working with space/facilities management systems such as Planon, Archibus, or IWMS/CAFM tools.

• Strong data analytics and visualisation capabilities.

• Familiarity with gross floor area measurements and spatial reporting standards.

• Experience in integrating and maintaining spatial databases is a plus.

• Excellent project coordination, stakeholder management, and communication skills.

• Detail-oriented with strong organisational and problem-solving abilities.

• Able to work independently while collaborating across diverse functional teams.

• Adaptability in managing multiple projects in a dynamic university environment.

Note: We recognise that not every candidate will fulfil every qualification listed. If you believe you have the relevant experience, transferable skills, and motivation to succeed in this role, we encourage you to apply.

Why Join Us?

At NTU College of Engineering, you will be part of a vibrant team shaping the spatial and operational future of one of Asia’s top Engineering colleges. Your work will directly impact the infrastructure supporting groundbreaking research and innovation across multiple disciplines.

How to Apply:

Interested applicants are invited to submit their detailed resume and cover letter through NTU’s career portal.

We regret that only shortlisted candidates will be notified.

Hiring Institution: NTU

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NTU is also home to world-class autonomous institutes – the National Institute of Education, S Rajaratnam School of International Studies, Earth Observatory of Singapore, and Singapore Centre for Environmental Life Sciences Engineering – and various leading research centres such as the Nanyang Environment & Water Research Institute (NEWRI) and Energy Research Institute @ NTU (ERI@N).

Ranked amongst the world’s top universities by QS, NTU has also been named the world’s top young university for the past seven years. The University’s main campus is frequently listed among the Top 15 most beautiful university campuses in the world and has 57 Green Mark-certified (equivalent to LEED-certified) buildings, of which 95% are certified Green Mark Platinum. Apart from its main campus, NTU also has a campus in Novena, Singapore’s healthcare district.

Under the NTU Smart Campus vision, the University harnesses the power of digital technology and tech-enabled solutions to support better learning and living experiences, the discovery of new knowledge, and the sustainability of resources.