Assistant Manager/Senior Assistant Manager, Event Services, Faculty of Dentistry (NUSDen)

NATIONAL UNIVERSITY OF SINGAPORE; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

The NATIONAL UNIVERSITY OF SINGAPORE seeks an Event Services Assistant/Senior Assistant Manager to oversee event planning, budget management, and stakeholder engagement. This role requires excellent communication and organizational skills, as well as a Bachelor's degree and at least three years of relevant experience. The successful candidate will coordinate various events to ensure seamless execution from planning to post-event evaluation.

Qualifications

• Bachelor's degree in a relevant field.
• Minimum of 3 years of experience in event planning.
• Proficiency in event management.

Responsibilities

• Plan and execute events by liaising with stakeholders and managing logistics.
• Manage budgets and maintain accurate financial records.
• Evaluate events and prepare comprehensive reports.

Skills

Communication

Organizational Skills

Interpersonal Skills

Budgeting Skills

Event Management

Education

Bachelor's degree in Event Management, Hospitality, Communications, or Business Administration

Job description

Interested applicants are invited to apply directly at the NUS Career Portal

Your application will be processed only if you apply via NUS Career Portal

We regret that only shortlisted candidates will be notified.

Job Description

Reporting to the Head of Administration, the Event Services Assistant/Senior Assistant Manager will be the primary point of contact for all events-related matters and has responsibility for the following such as:

1. Event Planning and Coordination
   Plan and execute events by liaising with stakeholders to define objectives, developing comprehensive proposals and schedules, securing venues, and managing logistics (e.g., AV, accessibility, registration, guest lists). Coordinate with vendors, ensure compliance with regulations, prepare contingency plans, and oversee on-site execution, including staff and volunteer management.
2. Budget and Resources Management
   Manage event budgets by preparing cost projections, tracking expenses, identifying savings, processing payments, and maintaining accurate financial records. Ensure resource efficiency, policy compliance, and provide regular financial reporting, including post-event reconciliation and reporting.
3. Vendor and Stakeholder Management
   Manage vendor relationships by sourcing, evaluating, and negotiating contracts, coordinating logistics, and maintaining a preferred vendor database. Act as the main liaison with faculty, partners, sponsors, and speakers to align event goals, handle communications, resolve issues, and gather post-event feedback for continuous improvement.
4. Post Event Evaluation and Reporting
   Conduct post-event evaluations by collecting feedback, analyzing KPIs, and leading debriefs. Prepare comprehensive reports, share outcomes with stakeholders, archive event materials, and follow up with key attendees to maintain engagement.

Qualifications

• Bachelor's degree, preferably in Event Management, Hospitality, Communications, Business Administration, or a related field
• Minimum of 3 years of relevant experience in event planning/executive, preferably in higher education or non-profit sectors
• Excellent communication and interpersonal skills for effective stakeholder engagement
• Strong organizational, communication, and budgeting skills
• Proficiency in event management
• Experience in managing vendors and logistic