Assistant Manager, Project Grants & Coordination

metroConnections, Inc.; Singapore; On-site; SGD 70,000 - 100,000; Full time

Job summary

A leading organization is seeking an Assistant Manager for Project Grants & Coordination in Singapore. The role involves overseeing project execution, ensuring compliance with donor expectations, and maintaining coordination across teams. Candidates should possess a Master's degree and several years of relevant experience, focusing on effective multitasking and documentation skills.

Qualifications

• Master's in Business Administration or related discipline; Bachelor's plus exceptional experience considered.
• 3-5 years in project coordination, budget oversight, grants management.
• Familiarity with budgeting and donor communications required.

Responsibilities

• Oversee internal coordination systems to align project activities with timelines and budgets.
• Maintain oversight of project-level trackers for disbursements and operational progress.
• Facilitate preparation of documentation for audits and donor reviews.

Skills

Coordination

Multitasking

Communication

Documentation

Budget Tracking

Education

Master’s in Business Administration

Bachelor’s in related discipline

Job description

Assistant Manager, Project Grants & Coordination

Program: arcTB

Reporting To: Senior Manager

Employment Type: Full-Time (Contractual)

Location: Singapore

Job Purpose

The incumbent will be responsible for driving the effective execution of a complex, multi-layered project by overseeing budgetary alignment, grant deliverables, and coordination systems—ensuring timely implementation, compliance with donor expectations, and smooth collaboration across technical, administrative, and field teams.

RESPONSIBILITIES

• Support the development and implementation of internal coordination systems that keep project activities aligned with timelines, budget ceilings, and donor deliverables.
• Maintain oversight of project-level trackers including procurement, disbursements, HR movements, and operational progress, ensuring accuracy and actionability.
• Review and support grant documentation including budget narratives, donor reports, and work plans, in close coordination with senior project leadership.
• Coordinate across internal functions (e.g., Finance, Procurement, HR, Admin) to preempt bottlenecks and facilitate responsive project execution.
• Support the preparation of documentation for audits, donor reviews, and internal verifications by ensuring systematic recordkeeping and SOP adherence.
• Liaise with field implementation teams to troubleshoot coordination gaps and ensure ground realities are reflected in planning, forecasting, and reporting.
• Facilitate timely preparation of donor-facing documents, including periodic updates, forecasting revisions, and evidence-backed justifications.
• Participate in internal planning meetings and represent the coordination and grants function in cross-functional discussions.

Required Qualifications

• Master’s in Business Administration, Project Management, Operations Management, Supply Chain Management, Finance, or a closely related discipline—with demonstrated application in public health program settings. Alternatively, a Bachelor’s plus exceptional working experience may be considered.

Required Experience

• Minimum 3–5 years of progressive experience in project coordination, budget oversight, or grants management within a development, research, or public-sector organization.
• Demonstrated experience working on a donor-funded project with responsibility for documentation, reporting, and implementation tracking.
• Familiarity with budgeting processes, narrative reporting, and donor communications is essential.

Required Skills

• Strong coordination and multitasking skills under tight deadlines.
• Clear, precise writing and documentation for donor and internal audiences.
• Working knowledge of budget tracking and reporting formats.
• Ability to synthesize information from field teams into structured outputs.
• Proactive, detail-oriented, and solution-focused.
• Strong communication across functions and levels.
• Comfort with spreadsheets, trackers, and digital documentation systems.
• High ownership mindset with the ability to operate independently.
• Willingness to travel occasionally to field sites as required.

16 Raffles Quay, #16-02, Hong Leong Building, Singapore 048581