Assistant Manager, Project Document Control

YSQ International Pte Ltd; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading company in the flavour industry is seeking a Project Coordinator to manage flavour project submissions and lab activities. The ideal candidate will work closely with flavourists and cross-functional teams, ensuring documentation accuracy and compliance. The role includes inventory management and process improvement for lab operations.

Qualifications

• Experience in project support and documentation.
• Familiarity with flavour and laboratory environments is an asset.
• Ability to manage multiple tasks and meet deadlines.

Responsibilities

• Ensure successful submission and delivery of flavour projects.
• Manage inventory and coordinate stock replenishment.
• Maintain laboratory Standard Operating Procedures (SOPs).

Skills

Project Management

Document Control

Collaboration

Inventory Management

Compliance

Job description

Roles & Responsibilities:
FLAVOUR PROJECT RELATED

• Work closely with flavourists and cross functional teams to ensure successful submission of flavour samples and on time delivery of projects.

• Manage and maintain project related documentation to ensure accuracy, version control, and accessibility.

• Implement document control systems and ensure compliance with internal standards and audit requirements.

• Track and follow up on project timelines, deliverables, and documentation flow across cross-functional teams.

• Support project meetings by preparing document summaries, tracking action items, and ensuring timely communication.

• Contribute to the continuous improvement of document control workflows and digital tools.

• Any Ad-hoc initiatives and duties assigned from time to time by the management team.

FLAVOUR LABORATORIES RELATED

• Manage raw material inventory, coordinate stock replenishment, and ensure proper storage and documentation.

• Draft, update, and maintain Standard Operating Procedures (SOPs) for lab activities and sample workflows.

• Collaborate closely with team for ongoing sourcing and procurement of specific equipment, consumables, and chemicals.

• Ensure timely maintenance and preventive maintenance of all laboratory equipment to ensure that it is in good condition.

• Provide support for audits or internal reviews involving lab operations or documentation.

• Facilitate the application of licenses and liaise with the relevant authorities for license/permit issues relating to safety, such as NEA, SCDF.

• Enhance the existing laboratory process and make recommendations for improvement.