Assistant Manager, Procurement

PAP Community Foundation; Singapore; On-site; SGD 40,000 - 80,000; Full time

Job summary

An established industry player is seeking a skilled Procurement Officer to enhance their procurement processes. This role involves executing procurement activities, managing tenders, and ensuring compliance with policies while leading training sessions for various departments. The ideal candidate will have a strong background in procurement management, excellent organizational and communication skills, and the ability to thrive in a fast-paced environment. Join a forward-thinking organization that values transparency and efficiency in its operations, and make a significant impact on its procurement strategies.

Qualifications

• Minimum 3 years' experience with a degree or 5 years with a diploma.
• Proficient in procurement systems and tender administration.

Responsibilities

• Execute procurement activities and adhere to policies.
• Administer procurement systems and lead process automation.

Skills

Procurement Management

Tender Administration

Contract Management

Organizational Skills

Presentation Skills

Writing Skills

Fast-paced Environment Adaptability

Education

Degree in relevant field

Diploma in relevant field

Tools

MS Word

MS Excel

MS PowerPoint

Job description

Key Responsibilities:

Procurement

• Adhere to the principles of Transparency, Open and Fair Competition, and Value for Money in all procurement activities.
• Execute procurement activities in accordance with the PCF Purchasing Policy and standard procurement procedures.
• Administer tenders including drafting of tender specifications, publication, briefings, responding to enquiries, tender closing, conducting clarifications, evaluations, seeking approval, contracting, etc.
• Guide and work with PCF divisions, departments, and centres to finalise requirements, evaluations, approval papers, etc.

Systems and Processes

• Administer the procurement system.
• Propose, review and update standard operating procedures.
• Lead spend analysis and demand aggregation projects, and process automation initiatives.

Contracts Management

• Lead the maintenance of the contracts database and issue reminders for contract renewals in a timely manner.
• Lead periodic reviews of the Conditions of Contract, and manage contract disputes resolution.

Training

• Prepare training content, plan and conduct procurement training sessions and centre engagement sessions for PCF divisions, departments, and centres.
• Draft and issue procurement advisories and quarterly newsletters.

Administration

• Process vendor registrations and respond to enquiries.
• Conduct review of purchase orders and support audits.
• Perform filing and office management.
• Any other duties assigned.

Job Holder Requirements:

• Degree with a minimum of 3 years’ relevant working experience or
• Diploma with a minimum of 5 years’ relevant working experience.
• Experience in administering tenders and using procurement systems is a must.
• Proficient in MS Word, Excel, and PowerPoint.
• Excellent organising, presenting, and writing skills.
• Able to work in a fast-paced environment.

Please send your resume to [e-mail] indicating current and expected salary.

We regret that only shortlisted candidates will be notified.

Note: In compliance with Personal Data Protection guidelines, we do not require indication of your NRIC or Foreign Identification numbers in your CV/Job Application Form. Your CV and/or Job Application will be retained for a period of 1 year, and we will respectfully destroy these documents thereafter (in the event your job application is unsuccessful).