Assistant Manager, Planning & Systems (Planning & Governance)

Company description:

The Agency for Integrated Care (AIC) aims to create a vibrant care community for people to live well and age gracefully. AIC coordinates and supports efforts in integrating care to achieve the best care outcomes for our clients. We reach out to caregivers and seniors with information on staying active and ageing well, and connect people to services they need. We support stakeholders in their efforts to raise the quality of care, and also work with health and social care partners to provide services for the ageing population. Our work in the community brings care services and information closer to those in need. For more about us, please visit https://www.aic.sg.

Job description:

• Instil good governance through KPI tracking, budget utilisation and adherence to workplan for Community Mental Health programmes, highlight risks & deviation to HODs and work with programme in-charge on plans for possible interventions.

Responsible for the monitoring of the Division financial budget including working closely with the HODs for budget preparation, monitoring utilization & cash flow, submission of reports and analyzing variances.

Responsible for the monitoring of Division's programmes in terms of quarterly KPI progress reports, adopting a risk-management approach & working closely with teams to highlight variances and to identify possible trends & root causes.

Responsible for the coherence and adherence to workplan commitments and robustness of planning assumptions.

Responsible for the Division's data governance, and to provide consultation for programmes in compliance of AIC's guidelines.

Responsible for preparatory work and follow-up for all audit-related exercises, including facilitation of internal audit exercises and preparing of inputs required by Audit-Committee and/or annual statements.

Liaison to AIC corporate divisions on matters pertaining to governance and risk-management.

• Monitor & provide support for roll-out of programmes under the purview of Community Mental Health Masterplan (CMHMP) according to planned timeline; and also in the planning & preparation for the mainstreaming of CMHMP programmes as well as to take on additional roles to support MOH in the implementation of the National Inter-agency Taskforce recommendations.

Provide consultation and assistance to project teams on financial processes, such as procurement, project budget & cashflow planning, accruals.

Provide support in the review and compilation of projections for CMHMP; and follow-up with AIC Divisions & MOH on the administrative processes.

Manage & facilitate the preparation of issuance LOAs and Addendums for roll-out of projects according to planned timeline, including clearing of internal processes such as budget planning, setting up of TGIF in systems, and seeking of necessary approvals.

• Work with HODs / other units to review the key focus areas and Division work-plans to meet the objectives of national MH & Dementia workgroups, AIC & CCMHD.

In charge of workplan development to incorporate national MH & Dementia priorities and to address landscape gaps and needs.

Responsible to document, and gate-keep the planning assumptions behind Division programmes; to support planning discussions at different levels, e.g., identification of new service needs, service mapping, review of logic models and case load assumptions.

• Responsible for planning platforms for engagement and communication of plans to divisional stakeholders.

Job requirements:

• University Degree, preferably in statistics, computer science, engineering, or analytical discipline.
• Experience in healthcare and / or social sector would be an advantage.
• At least 3-5 years' relevant work experience, and familiar with programme implementation, grant management and/or project management.
• Good interpersonal and communication skills; proactive, dependable team player and can work independently.
• Self-motivated, positive and change agile.