Assistant Manager (Nursing Lead Office)

ENVIRODYNAMICS SOLUTIONS PTE. LTD.; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

A leading healthcare support firm in Singapore is seeking an experienced administrative professional to provide comprehensive support to the Nursing Lead. The ideal candidate will excel in managing schedules, preparing reports, and ensuring smooth communication within the team. Candidates with a diploma or bachelor's degree and at least 3 years of relevant experience are encouraged to apply.

Qualifications

• Strong proficiency in Microsoft Office Suite.
• Minimum 3 years' experience in similar role, preferably in healthcare.
• Excellent command of written and spoken English.

Responsibilities

• Provide administrative support to the Nursing Lead including calendar management.
• Draft and finalize communication materials.
• Facilitate onboarding for new nursing staff.

Skills

Microsoft Office Suite

Communication

Analytical Skills

Education

Diploma or Bachelor's degree

Job description

Key Responsibilities:

• Provide comprehensive administrative and secretarial support to the Nursing Lead and her office – including calendar management, meeting coordination, report preparation, drafting correspondence, records management, and project support.
• Foster effective relationships with internal and external stakeholders to ensure smooth scheduling and issue resolution, while maintaining professionalism and efficiency.
• Manage the calendars of the Nursing Lead and co-leads – coordinating meetings, travel, accommodations, and events. Anticipate potential conflicts and make sound recommendations for optimal scheduling.
• Plan and coordinate meetings, workshops, and events related to hospital and clinical service planning. Prepare agendas, presentation materials, and minutes, and monitor follow-ups to ensure progress.
• Draft and finalize correspondence and communication materials for dissemination both internally and externally.
• Support the Nursing Lead’s organizational leadership through various administrative tasks, including preparation of documents, reports, presentations, and information gathering for key meetings.
• Use sound judgment to escalate sensitive issues or concerns appropriately, keeping stakeholder dynamics in mind.
• Ensure guests and visitors receive warm, professional hospitality.
• Collaborate with the Nursing Lead and management to design engagement initiatives for the nursing team.
• Facilitate onboarding for new nursing staff – arrange workspace setups, conduct orientation sessions, and ensure access to systems and necessary tools.
• Work closely with the program office to plan and execute meetings, events, and departmental initiatives.
• Provide backup support for the project program office as needed.
• Carry out other responsibilities as assigned.

Requirements:

Skills & Knowledge:

• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Adobe Acrobat.
• Tech-savvy with the ability to quickly learn and adapt to new software and platforms.
• Excellent command of written and spoken English.

Personal Attributes:

• Strong analytical and communication skills, with the ability to influence and present effectively.
• Skilled in accurate minute-taking and documentation, even during complex discussions.
• Independent and reliable with the ability to work collaboratively across multiple teams.
• Highly organized, detail-oriented, and able to manage multiple tasks efficiently under tight deadlines.
• Quick-thinking, adaptable, and confident in fast-paced, dynamic environments.
• Discreet, tactful, and capable of handling confidential information with professionalism.
• Proactive, accountable, and results-driven.

Educational Qualifications:

• Diploma or Bachelor's degree in any field.
• Minimum of 3 years of relevant experience, ideally within a hospital or healthcare setting.

Only shortlisted candidates will be notified

EnviroDynamics Solutions Pte Ltd I EA License No.: 12C6285

Ng Chin Shen I Reg. No: R25127347

Email CV to : [e-mail]