Assistant Manager/Manager/Senior Manager (Planning & Corporate Admin)

National Heritage Board; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

The National Heritage Board is seeking a qualified individual to manage procurement and finance processes for the National Museum. The role involves ensuring compliance with guidelines, coordinating budget proposals, and enhancing administrative workflows. Ideal candidates will have at least 3 years of relevant experience, strong communication skills, and the ability to work both independently and as part of a team.

Qualifications

• Minimum 3 years of relevant working experience in Finance and Procurement.
• Meticulous, well-organised, and possesses good time management skills.
• Ability to work independently and with a team, demonstrating strong communication and organisational skills.

Responsibilities

• Review procurement proposals and submissions to ensure compliance with finance and procurement guidelines.
• Provide guidance and advice on the end-to-end procurement process.
• Manage and coordinate budget proposals and financial submissions.
• Oversee preparation of periodic reports and track budget utilisation.
• Coordinate annual workplan and budgeting exercises.
• Enhance administrative processes and workflows.

Skills

Attention to detail

Time management

Communication skills

Interpersonal skills

Organizational skills

Tools

Workday

Job description

What The Role Is

A cultural and architectural landmark in Singapore, the National Museum which is Singapore's oldest museum presents innovative and inspiring exhibitions and programmes all year round. Join the people's museum and help us tell stories about Singapore and the World through exhibitions that combine accessibility and scholarship. You will be thrilled to engage with Singaporeans from different backgrounds to tell their stories, and work with a myriad of practitioners and professionals from different industries - academics, filmmakers, architects, technologists, flavourists, horticulturalists, photographers, engineers, designers and many others.

If you feel you have what it takes, we would love to hear from you!

What You Will Be Working On

• Review procurement proposals and submissions to ensure compliance with finance and procurement guidelines.
• Provide guidance and advice on end-to-end procurement process eg. tender evaluation and contract awards.
• Manage and coordinate budget proposals, financial submissions and oversee the preparation of periodic reports.
• Handle the funds and revenue functions, eg. tracking of budget utilisation for projects and exhibitions.
• Work with internal stakeholders to resolve budgetary issues eg. perform budget virements in workday.
• Coordinate annual workplan, budgeting exercise and review budget submissions.
• Review and enhance administrative processes and workflows where necessary.
  
  
  

What We Are Looking For

• Preferably minimum 3 years of relevant working experience in Finance and Procurement;
• Meticulous, well-organised and good time management skills;
• Ability to work independently and with a team, demonstrating strong communication, interpersonal and organisation skills;
• Familiarity with public sector procurement and finance guidelines, having Workday knowledge will be an added advantage.
  
  
  

All applicants will be notified on whether they are shortlisted or not within 4 weeks of the closing date of this job posting.