Assistant Manager/Manager, Corporate Secretarial Services

IQ-EQ; Singapore; On-site; SGD 90,000 - 130,000; Full time

Benefits offered by this job

Remuneration & pension

Private health

Annual leave 25 days

Maternity & paternity leave

Flexible working

Job summary

IQ-EQ Singapore is seeking a seasoned Corporate Secretarial professional to manage secretarial services for funds and SPVs, ensuring regulatory compliance. You will handle incorporations, filings, and governance while advising clients and onboarding new accounts.

The role requires 5+ years of corporate secretarial experience, familiarity with the Singapore Act, and the VCC framework, with strong communication and multitasking abilities.

Qualifications

• Degree in Business Administration or Law or related discipline.
• ICSA qualification preferred.
• At least 5 years of corporate secretarial experience, with exposure to funds and SPVs.
• Knowledge of Singapore Companies Act and VCC Act.

Responsibilities

• Manage full spectrum of corporate secretarial services for fund structures (VCCs, LPs, SPVs) and other entities, ensuring compliance with statutory and regulatory requirements.
• Handle company incorporations, branch registrations, statutory filings with ACRA, and maintenance of statutory registers and minutes.
• Coordinate and conduct board and shareholder meetings; prepare agendas, resolutions and minutes.
• Provide governance, compliance, and regulatory advisory support; serve as primary contact for assigned clients and onboarding activities.
• Liaise with clients, auditors, legal counsel, tax advisors, and regulators; review and mentor junior team members.

Skills

Corporate secretarial

Education

Business Administration degree

Law degree

ICSA qualification

Job description

ABOUT IQ-EQ

Is a global investor services group with deep expertise in private markets. We support investment managers, asset owners and global businesses with the administration, compliance, governance, data and reporting that their structures depend on.

Company Description

ABOUT IQ-EQ Is a global investor services group with deep expertise in private markets. We support investment managers, asset owners and global businesses with the administration, compliance, governance, data and reporting that their structures depend on.

Across 25 jurisdictions, our 6,500+ professionals combine technical strength, connected technology and human understanding – the IQ and the EQ – to free clients from operational complexity and give them the peace of mind to focus on their core business activities.

Our IQ is our technical, regulatory and operational expertise, underpinned by data, technology and coordinated global delivery. Our EQ is our human partnership: understanding the business behind the numbers, the culture behind the structures and the individuals behind the screens.

With more than US$950 billion of assets under administration, our global client base includes 13 of the world’s top 15 private equity firms* and 19 of the top 25 private debt firms**.

One relationship connects our clients to the right expertise as needs evolve, helping them move forward with clarity and confidence, wherever they operate..

To find out more about IQ-EQ visit iqeq.com

Job Description

What you’ll do

• You'll manage the full spectrum of corporate secretarial services for fund structures (including VCCs, LPs, and SPVs) and other corporate entities, ensuring compliance with statutory and regulatory requirements.
• You'll handle company incorporations, branch registrations, statutory filings with ACRA, and the maintenance of statutory registers, minute books, and corporate records.
• You'll coordinate, organize, and conduct board and shareholder meetings, preparing agendas, resolutions, and accurate meeting minutes in a timely manner.
• You'll provide corporate governance, compliance, and regulatory advisory support, while serving as the primary point of contact for assigned clients and supporting client onboarding activities.
• You'll liaise with clients, auditors, legal counsel, tax advisors, and regulatory authorities, while reviewing the work of junior team members and providing guidance and mentorship.

What We Offer

• Comprehensive remuneration and pension: motivating financial packages based upon market rates for your role and is proportionate to your qualifications, level of experiences and skills profile
• Wellbeing: additional social benefits such as private health and dental cover, life assurance and etc
• Annual leave: our employees are entitled to 25 days paid leave plus all statutory public holidays
• Maternity and paternity leave, education leave and etc
• Flexible working: we recognise the value of working flexibly and want to ensure all employees enjoy an excellent work-life blend. As such, we are open to conversations with employees related to setting up flexible working arrangements.

Qualifications

About you

• You hold a degree in Business Administration, Law, or a related discipline, and an ICSA qualification (or equivalent) is preferred.
• You have at least 5 years of corporate secretarial experience, with strong exposure to funds and special purpose vehicles (SPVs).
• You are conversant with the Singapore Companies Act and the Variable Capital Companies (VCC) Act, with a solid understanding of regulatory and compliance requirements.
• You can work independently with minimal supervision and collaborate effectively within a fast-paced team environment.
• You are detail-oriented, accountable, and proactive, with excellent written and verbal communication skills and the ability to manage multiple deadlines.

Additional Information

As a forward-looking business, sustainability is integral to our strategy and operations. Our sustainability depends on us building and maintaining meaningful, long-term relationships with all our stakeholders, including our employees, clients, and local communities, while also reducing our impact on our natural environment.

There is always more we can, and should do, to improve, whether in relation to our people, our clients, our planet, or our governance. Our ongoing success as a business depends on our sustainability and agility in a changing and challenging global landscape. We're committed to fostering an inclusive, equitable and diverse culture for our people, led by our Diversity, Equity, and Inclusion steering committee.

Our learning and development programmes and systems (including PowerU and MyCampus) enable us to invest in growing our employees' careers, while our hybrid working approach supports our employees in achieving balance and flexibility while remaining connected to colleagues. We want to empower our 5,500+ employees, from 94 nationalities, speaking 41 languages across 25 countries, to each achieve their potential. Through IQ-EQ Launchpad, we support female managers launching their first fund, in an environment where only 15% of all private equity and venture capital firms are gender balanced.

We're committed to growing long-term relationships with our clients and supporting them in achieving their objectives. We understand that our clients' sustainability and success leads to our sustainability and success. We're emotionally invested in our clients right from the beginning.