Assistant Manager, Learning Support

SINGAPORE ACADEMY OF LAW; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading organization in Singapore is seeking an experienced Course Funding Administrator to oversee course funding operations and support educational initiatives. The candidate should possess a minimum diploma and relevant experience in training course administration. This role demands strong interpersonal and organizational skills, as well as proficiency in Microsoft Office. Previous involvement in legal support roles will be beneficial, as the position requires engaged interactions within the legal community.

Qualifications

• Minimum diploma with at least 7 years’ relevant working experience.
• Experience in training course administration and Skillsfuture Singapore funding is an advantage.
• Ability to work confidently with the legal community.

Responsibilities

• Coordinate with funding agencies for course funding.
• Manage course curriculum support and liaise with trainers.
• Provide administrative support for specialist accreditation applications.
• Support department functions and budgeting.

Skills

Interpersonal skills

Writing skills

Communication skills

Presentation skills

Organizational skills

Problem-solving skills

Microsoft Office proficiency

Education

Diploma

Job description

Reporting Structure: Report to Senior Deputy Director, Learning & Professional Development

Key Responsibilities

(A) Course Funding Administration

• Coordinate with funding agencies, such as Skillsfuture Singapore, to secure funding for structured training courses
• Process back-office paperwork to ensure compliance with the requirements of various funding agencies
• Ensure delivery of updated course funding information to learners and potential learners and advising them on course funding options
• Handle enquiries relating to course funding
• Manage and streamline operations and administration of subsidies and other course funding, including processing funding applications and disbursements, by working closely with the Finance team

(B) Course Support

• Provide support for course curriculum development and preparation, e.g. research, course material layout and design
• Liaise with course developers and/or trainers for content to be included in course curriculum and materials
• Secure copyright permissions from third party content providers for use in structured training courses
• Coordinate training operations and learning management system administration with Event Operations team

(C) Specialist Accreditation Applications

• Provide administrative support for applications for specialist accreditation and reaccreditation, including compiling application folios, arranging examinations and interviews, and preparing accreditation awards

(D) Department Administration

• Coordinate management reporting
• Support budget planning and tracking
• Provide general administrative support for department functions, e.g. managing inventory, arranging meetings, taking meeting notes, executing procurement and payment processes, updating websites, etc.

Key Specification

• Minimum diploma with at least 7 years’ relevant working experience.
• Prior experience in training course administration, handling assessment or accreditation processes, administering Skillsfuture Singapore funding, or using learning management systems would be an advantage
• Prior experience in legal support roles, such as paralegal or legal secretary in a law firm or legal department, would be an advantage.
• Able to build positive and productive relationships with colleagues and other stakeholders.
• Good interpersonal, writing, communication and presentation skills.
• Meticulous, resourceful and organised.
• Able to multi-task effectively.
• Able to work confidently with members of the Judiciary and legal community
• Proficient in Microsoft Office applications, particularly Microsoft Word, Excel, PowerPoint and Teams.