Assistant Manager (Finance & Procurement, Project Support)

National University of Singapore; Singapore; On-site; SGD 50,000 - 80,000; Full time

Job summary

A leading academic institution in Singapore seeks an Assistant Manager to support finance and procurement in its Research Management Team. The ideal candidate will manage financial tracking, support procurement activities, and liaise with internal teams to ensure accurate documentation. Strong administrative and financial skills are essential, along with proficiency in Microsoft Excel and relevant experience in research grant administration. This role plays a crucial part in advancing high-impact national R&D initiatives.

Qualifications

• Bachelor’s degree with at least 3 years of relevant experience.
• Prior experience in finance, procurement, or research grant administration.
• Strong attention to detail and accuracy in financial documentation.
• Good communication and coordination skills.

Responsibilities

• Manage financial tracking and reconciliation for multiple research grants.
• Process institutional claims, reimbursements, and vendor payments.
• Support procurement activities, including vendor sourcing.
• Assist project teams with administrative and logistical matters related to grant management.

Skills

Attention to detail

Communication skills

Coordination skills

Financial documentation

Proficiency in Microsoft Excel

Education

Bachelor’s degree

Tools

SAP

Concur

Power BI

Job description

Job Title: Assistant Manager (Finance & Procurement, Project Support)

Posting Start Date: 22/01/2026

Job Description

The AquaPolis Programme Office (APO) is seeking a detail-oriented Assistant Manager to join our Research Management Team, supporting project finance, procurement, and grant operations for Singapore’s tropical marine aquaculture R&D programme. This role is ideal for candidates with strong administrative and financial skills who wish to contribute to high-impact national R&D initiatives in food and aquaculture innovation.

Key Responsibilities

• Finance & Procurement Administration
• Manage financial tracking and reconciliation for multiple research grants.
• Process institutional claims, reimbursements, and vendor payments in accordance with funding and university policies.
• Support procurement activities, including vendor sourcing, quotation evaluation, and contract administration.
• Liaise with NUS finance and procurement offices to ensure compliance and documentation accuracy.
• Maintain up-to-date financial records and assist with forecasting, audits, and fund utilisation reports.
• Grant Operations & Reporting
• Support project monitoring and reporting, ensuring timely submission of deliverables.
• Prepare and consolidate financial and progress reports for Programme Office and funding agencies.
• Assist project teams with administrative and logistical matters related to grant management.
• Coordination & Ecosystem Support
• Coordinate logistics for meetings, workshops, and review sessions, ensuring timely documentation and follow-up.
• Support industry engagement, outreach events, and public communication activities.

Qualifications

• Bachelor’s degree with at least 3 years of relevant experience.
• Prior experience in finance, procurement, or research grant administration in a university or public agency setting.
• Strong attention to detail and accuracy in financial documentation.
• Good communication and coordination skills to work with internal teams, vendors, and collaborators.
• Proficiency in Microsoft Excel, Word, and PowerPoint; familiarity with SAP, Concur, or Power BI is an advantage.
• Interest in contributing to the growth of Singapore’s aquaculture and R&D ecosystem.

More Information

Location: Kent Ridge Campus

Organization: Office of the Deputy President (Res&Tech)

Department: Office of the Deputy President (Res&Tech)

Employee Referral Eligible: No