Assistant Manager, Facilities Management

MOH Holdings Pte Ltd; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A healthcare management company in Singapore is seeking an experienced Assistant Manager to oversee the day-to-day operations of Transitional Care Facilities. The ideal candidate will have at least 5 years of facilities management experience and be skilled in data-driven decision-making. This role involves ensuring compliance with contract terms and enhancing operational effectiveness using technology.

Qualifications

• Minimum 5 years of experience in Facilities Management.
• Experience in Ops-Tech roles is an advantage.
• Ability to establish networks with stakeholders.

Responsibilities

• Manage day-to-day operations of Transitional Care Facilities.
• Ensure protocols are implemented correctly.
• Act as liaison for contract compliance.

Skills

Facilities management knowledge

Data-driven analytical skills

Communication skills

Problem-solving abilities

Education

Tertiary qualifications in Operations Management or Business Information Technology

Job description

Job Description

The Assistant Manager will manage and supervise the contracted operators in the day-to-day operations of the Transitional Care Facilities; Multi-Purpose Community Isolation Facilities and/or Nursing Accommodation. This includes activities leading to the standing-up and closing of the facilities. The officer will also be expected to drive ops-tech and data-related projects.

Job Responsibilities

• Ensure protocols and governance are correctly translated to the ground staff and implemented correctly.

• Performs the role of ground contract liaison officers (verifying the delivery of service (GRO)) and as liaisons linking the ground operations to MOH.

• Perform the role of contract liaison to check on compliance with contract terms and endorse the receipt of services for payment (e.g. servicing of equipment, meals provision, security headcount, use of Tele-medical services, etc).

• Checks on performance of facilities (Managing Agent) in accordance with protocols set by MOH (e.g. tracking Bed Occupancy Numbers and Bed Occupancy Rate)

• Respond (including being on-site) to complaints, feedback, incidents and carry out investigations and report to HQ.

• Assist in the conduct exercises and contingency planning to ensure emergency facilities are kept warm and ready for activation.

• Enhance operational effectiveness and efficiency of the facilities and user experiences, using appropriate tech and AI tools.

• Leverage technology and/or data to support decision-making and improve workplace productivity.

Job Requirements

• Tertiary qualifications in Operations Management, Business Information Technology or similar areas.

• At least 5 years of experience in Facilities Management; experience in Ops-Tech roles will be an advantage.

• Personal Characteristic and Behavior - Good facilities management knowledge, data-driven with analytical skills, inquiry, communication and writing skills.

• Ability to establish good network with various stakeholders and external agencies.

• Responsive, able to anticipate and adapt to a dynamic working environment.