Assistant Manager, Events Management

HYPERSCAL SOLUTIONS PTE. LTD.; Singapore; Hybrid; SGD 20,000 - 60,000; Full time

Job summary

A leading education provider in Singapore is seeking a Senior Executive/Assistant Manager for Events Management. The successful candidate will oversee planning and executing key institutional events, ensuring a seamless experience for participants and stakeholders alike. Candidates should possess strong leadership, communication skills, and experience in managing large-scale events.

Qualifications

• Minimum 3-5 years of experience in event planning.
• Experience with content production and project management.
• Strong leadership skills and ability to manage multi-stakeholder teams.

Responsibilities

• Plan and execute institutional events such as Graduation Ceremonies and Open Houses.
• Manage logistics, including venue selection and vendor contracts.
• Lead on-ground execution teams during events and address challenges in real time.

Skills

Leadership

Communication

Problem Solving

Organisational Skills

Education

Bachelor's degree in Events Management

Tools

Adobe Creative Suite

Event management tools (e.g., Eventbrite)

Microsoft Office

Job description

COMPANY DESCRIPTION

Kaplan Higher Education Academy (Kaplan) is part of Kaplan Inc., one of the world's most diverse education providers and the largest subsidiary of Graham Holdings Company (NYSE:GHC).

Kaplan has welcomed students from over 55 countries and regions. As a Lifelong Integrated Learning Partner, we offer over 450 academic and professional certification programme options* for higher learning and skills development, providing opportunities for individuals to always stay relevant. To date, these opportunities have benefitted more than 100,000 graduates^.

We have a diverse team of individuals dedicated to our mission to help individuals achieve their educational and career goals, and build futures, one success story at a time. Our core values Opportunity, Knowledge, Support, Integrity and Results help guide the way we work.

At Kaplan, our employees are our most valuable assets, and everyone's contribution is integral to our success. We have been recognised by The Straits Times, for the second successive year, as being one of Singapore's Best Employers for 2023. This large-scale and comprehensive study assessed the attractiveness of organisations in Singapore based on an independent employee survey.

We strive to continue providing a professional, positive and stimulating work enviroment with plenty of room for initiatives, so that our employees can thrive with us. If you are seeking opportunities for growth, we welcome you to write to us!

*Based on full-time and part-time study modes across programmes offered at Kaplan.

^Total Diploma and Degree graduates from Kaplan from 2007 to 2023.

RESPONSIBILITIES

THE ROLE: Senior Executive/ Assistant Manager, Events Management

The Senior Executive/Assistant Manager, Events Management will take charge of planning and executing key institutional events, including Open Houses, Graduation Ceremonies and Launch Events. This role involves meticulous event planning, multi-stakeholder coordination, and on-site leadership to ensure seamless execution. The successful candidate will align cross-functional teams, manage budgets, and deliver high-quality experiences that reflect the institution's standards and objectives.

Roles and Responsibilities:

Event Planning and Management

• Develop and oversee detailed plans for Open Houses, Graduation Ceremonies, Launch Events, etc., ensuring timelines and objectives are met.
• Manage logistics, including venue selection, setup, audiovisual requirements, and vendor contracts.
• Prepare comprehensive event briefs to guide all involved teams.

Content Production and Management

• Collaborate with internal stakeholders to conceptualise and produce event-related content, including promotional materials, event programmes, video scripts, and digital assets.
• Coordinate on-site content creation, such as event photography and videography, to capture key moments and ensure high-quality outputs.
• Oversee post-event content, including highlight reels, testimonials, and reports, to support ongoing marketing efforts and internal reviews.
• Ensure branding and messaging consistency across all event-related materials.

Stakeholder Coordination

• Work closely with internal teams such as Recruitment, Admissions, Academic, Facilities and Programme Management teams to achieve event goals.
• Engage and manage external vendors for services such as catering, dcor, and audiovisual support.
• Act as the primary point of contact for all event-related activities and communications.

Team Briefing and Leadership

• Conduct pre-event briefings to align stakeholders on roles, responsibilities, and expectations.
• Lead on-ground execution teams during events, ensuring smooth operations and addressing challenges in real time.
• Facilitate post-event reviews and debriefs to gather feedback and improve future events.

Budget and Resource Management

• Develop and manage event budgets, ensuring efficient allocation of resources.
• Track expenses and prepare financial reports post-event.
• Identify opportunities for cost optimisation while maintaining quality standards.

Quality Assurance and Feedback

• Ensure event branding, setup, and guest experience meet institutional standards.
• Collect and analyse feedback from attendees and stakeholders to continuously refine future events.

Risk Management and Compliance

• Identify potential risks and develop contingency plans to mitigate disruptions.
• Ensure all events comply with safety regulations, institutional policies, and contractual obligations.

Support any other tasks as assigned by Supervisor or Head of Department

• Assist in ad hoc projects that align with the institution's broader marketing and recruitment objectives.
• Respond promptly to any last-minute content needs or adjustments, ensuring flexibility and responsiveness to meet evolving marketing goals.

QUALIFICATIONS

Essential

• Bachelor's degree in Events Management, Marketing, Communications, or a related field
• Minimum 3-5 years of experience in event planning, content production, or project management
• Proven track record of managing large-scale events
• Experience with content production, including creating event materials and multimedia assets
• Strong leadership and team management skills, with experience coordinating multi-stakeholder teams
• Attention to detail with an aptitude for problem-solving and the ability to perform under pressure
• Excellent communication and interpersonal skills to manage diverse stakeholder relationships
• Exceptional organisational and time-management skills, with the ability to multitask and meet tight deadlines
• Highly motivated, resourceful and results-oriented team player
• Flexibility to work evenings and weekends during event periods as required
• Familiarity with risk management and safety compliance protocols
• Knowledge of budgeting and financial management for events
• Basic skills in design tools e.g. Adobe Creative Suite, Canva) along with familiarity with video editing software for producing engaging multimedia content
• Event management tools (e.g., Eventbrite) and project management software
• English spoken and written for marketing collateral
• Microsoft Office

Desirable

• Additional certifications in Event Planning or Project Management (e.g. CMP, PMP) are advantageous but not mandatory

OTHER INFORMATION

• Working Hours: Monday to Friday, 9am to 6pm
• Work Arrangements: Hybrid (Blend of in-office and remote work)
• Location: Singapore (Central Area: Dhoby Ghaut MRT/Little India MRT/Rochor MRT)

Please note that your application will be sent to and reviewed by the direct employer - Kaplan Higher Education Academy Pte Ltd