Assistant Manager, Corporate Secretarial

Vistra Corporate Services (SEA) Pte Ltd; Singapore; Hybrid; SGD 60,000 - 80,000; Full time

Job summary

A leading corporate services provider in Singapore is looking for an Assistant Manager, Corporate Secretarial. In this full-time role, you will manage all corporate secretarial duties, ensure compliance with regulatory requirements, and liaise with clients. Ideal candidates should have 5-7 years of independent experience and knowledge of corporate assignments in Singapore. This role offers a flexible hybrid working arrangement, comprehensive medical benefits, and opportunities for professional development.

Benefits

Flexible hybrid working arrangement

Comprehensive medical insurance

Continuous learning opportunities

Qualifications

• 5-7 years of experience in corporate secretarial duties.
• Ability to monitor compliance with Singapore Corporate Enactments.
• Experience in fund administration is advantageous.

Responsibilities

• Manage and maintain all company secretarial duties.
• Liaise with accounting teams and clients.
• Attend meetings and draft minutes.

Skills

Handling a portfolio independently

Corporate assignments knowledge in Singapore

High professional integrity

Meticulous attention to detail

Education

Chartered Secretary (ICSA) qualification

Job description

It’s never been a more exciting time to join Vistra.

At Vistra our purpose is progress. We believe that our clients have the power to change the world and to do great things for global progress, and we exist to remove the friction that comes from the complexity of global business to help our clients achieve progress without friction.

But progress only happens when people come together and take action. And we’re absolutely committed to building a culture where our people can do just that.

We have an exciting opportunity for you to join our team as Assistant Manager, Corporate Secretarial based in our Vistra, Singapore office. This is a full-time and permanent position.

Key responsibilities:

• Manage and maintain the full spectrum of company secretarial duties

• Compliance with provision in the Singapore Corporate Enactments, Statutory Reporting / Filing, and corporate governance

• Streamline all workflow processes to ensure prompt and professional service rendered to all parties

• Liaise with the accounting team, management, and clients

• Monitor and co-ordinate with the Agents in relation to the offshore entities i.e. Cayman, BVI, and others

• Attend meetings and draft minutes

• Draft and prepare document i.e., Directors’ Resolutions and other relevant documents for the clients

• Responsible for obtaining compliance clearance for internal onboarding and external KYC requests

• Perform other ad-hoc duties as and when required

Key requirements:

• At least 5-7 years of experience in handling a portfolio independently

• Corporate assignments knowledge in Singapore and other jurisdictions

• Pursuing a Chartered Secretary (ICSA) qualification is an added advantageous

• Experience in handling fund administration will be advantageous

• High professional integrity and maturity

• Meticulous attention to fine details and ability to meet tight deadlines

Company Benefits:

At our Singapore office, we believe in putting our employees’ well-being first! We offer a flexible hybrid working arrangement and birthday leave.

Additionally, we provide comprehensive medical insurance and dental coverage, wellness allowance and competitive annual leave entitlement to support your well-being and time to recharge or explore your passions out of work.

As advocates of continuous learning and professional development, we provide an internal mentorship program and reimburse professional membership fees for certifications like CA, or ACCA, ensuring you stay ahead in your field.