Assistant Manager (Contract Admin), Procurement

Sentosa Development Corporation & Subsidiaries; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A prominent development corporation in Singapore is seeking a dedicated individual for procurement administrative support. This 3-year contract role involves managing tendering processes, ensuring compliance with regulations, and utilizing GeBIZ for procurement activities. Ideal candidates will have substantial experience in procurement administration and possess strong analytical skills.

Qualifications

• Proven experience in procurement administration and documentation.
• Strong background in government procurement processes, specifically using GeBIZ.
• Excellent written and verbal communication abilities.

Responsibilities

• Provide administrative support in managing tendering processes.
• Administer GeBIZ-related tender processes and ensure timely processing.
• Develop and manage automated dashboards for procurement data analytics.

Skills

Procurement administration

Data analytics

Government procurement processes

Analytical skills

Organizational skills

Interpersonal skills

Job description

Overall Job Purpose

Provide administrative support to Procurement Officers to ensure the efficient delivery of procurement services.

Key Responsibilities

• Provide administrative support to the Procurement team in managing end-to-end tendering processes, from preparation to award, ensuring accuracy and compliance with organizational policies and procedures.

• Administer GeBIZ-related tender processes, ensuring timely and accurate processing of all relevant activities in accordance with established guidelines.

• Manage GeBIZ Management as GeBIZ Administrator and support all internal staff in GeBIZ issues.

• Liaise with business units to monitor and track pre- and post-award tender activities, maintain accurate documentation, and manage contract expiry timelines. Handle non-complex supplier communications related to tender matters.

• Maintain and update the central tender register; develop and manage automated dashboards for procurement data analytics to monitor tender validity and contract expirations. Perform data extraction to support audits and provide actionable procurement insights.

• Manage procurement documentation in line with the organization’s knowledge management policies and procedures.

• Ensure systematic filing, documentation, and archiving of procurement records.

• Collate, compile, and submit procurement reports as required.

Job Requirements

• Proven experience in procurement administration and documentation.

• Strong background in government procurement processes, with hands-on experience using GeBIZ and data analytics tools.

• Familiarity with the Instruction Manual on the Management of Public Records (IM4L) is an advantage.

• Highly meticulous, with strong analytical and organizational skills.

• Excellent written and verbal communication abilities.

• Resourceful and committed, able to work independently and collaboratively; demonstrates strong interpersonal skills.

This is a 3-year contract with the possibility of renewal.