Assistant Manager, Allied Health Division

The Assistant Manager will provide administrative and operational support to theChief Allied Health Professional (CAHP),Directors, and Senior Managers of Allied Health Division (AHD), so as to ensure smooth and effective operations.

The job duties include:

• Manage the Division’s day-to-day administrative duties and programmes that include and are not limited to: budgeting, work plan, staff training, recruitment, procurement of products or services.
• Plan, implement and review operational strategies and work processes to promote delivery and coordination of care, in alignment with the Hospital’s mission and values
• Monitor, analyse and manage the use of resources for effectiveness and efficiency, which includes, but is not limited to, manpower and funding.
• Strategise and plan resources for mid and long term within defined area(s), aligned with organisational and national priorities.
• Assist CAHP in administrative tasks and other duties as assigned.
• Oversee and ensure that the department’s documentations and databases are maintained and updated accurately to facilitate timely information sharing and to generate meaningful information for analysis and reporting.
• Coordinate and follow up with relevant internal and external stakeholders. These include and are not limited to Allied Health departments, clinical departments and Community Partners.
• Demonstrate good interpersonal and communication skills, so as to establish partnerships and networks with internal and external stakeholders.
• Manage and oversee projects that will include, but not limited to, patient safety, operations and processes, service quality, quality improvement, hospital planning and development, technology and innovation, staff engagement and more.
• Oversee and manage events in areas such as planning, publicity, execution and post-event activities, not limited to evaluation and updates on events via internal and public communications channel i.e. email, Infopedia, social media platforms such as LinkedIn and Workplace.
• Monitor and analyse clinical care, operations and manpower data and findings, and recommend priority areas and strategic approaches.
• Review, analyse and monitor performance and KPIs of AHD, not limited to clinical outcomes, patient safety, staff well-being and engagement, service quality, research, education, innovation and operational domains.
• Develop and implement action plans to achieve targeted outcomes in the various domains of Allied Health.

Requirements:

• A degree in relevant field, preferably a postgraduate degree in business administration, IT in business.
• Has at least six years of experience, preferably in healthcare and administration.
• Good interpersonal and communication skills.
• Excellent analytical skills.
• Good presentation skills and ability to write well.
• Competence in project management and change management.
• Experience in leading improvement / innovation projects, with a sound understanding of quality improvement principles and methodologies.