Assistant Finance Manager

Hindu Endowments Board; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading organization focused on community development is seeking an Assistant Finance Manager to manage financial accounting, investments, and compliance. The role involves supporting the finance team with various responsibilities, ensuring compliance with accounting standards, and contributing to meaningful community initiatives. Candidates should possess a degree in Finance or Accounting with at least 3 years of relevant experience, strong analytical skills, and proficiency in Microsoft Excel.

Benefits

Competitive salary and benefits package

Exposure to diverse projects and learning opportunities

Contribute to meaningful initiatives impacting the community

Networking with industry experts and community volunteers

Qualifications

• Minimum 3 years of relevant finance or accounting experience.
• Knowledge of investment instruments and fixed asset management.
• Familiarity with financial audit support and procurement processes.

Responsibilities

• Assist in preparing and maintaining financial records including Balance Sheets and Income Statements.
• Administer trust accounts and provide governance support.
• Conduct periodic stock-takes of assets and support budget development.

Skills

Analytical skills

Attention to detail

Communication

Interpersonal skills

Microsoft Excel

Education

Bachelor's degree in Finance or Accounting

Tools

financial software systems

Job description

Job Description

The Assistant Finance Manager is a key member of the Finance Team supporting temple and non-temple accounting functions. The person in this role will be responsible for financial accounting, administering and tracking investment, managing trust accounts, procurement processes, and compliance-related duties. The role requires strong attention to detail, initiative, and the ability to manage multiple workstreams.

Key Responsibilities

1. Financial Accounting and Reporting

• Assist in preparing and maintaining financial records, including Balance Sheets, Income Statements, and General Ledger entries.
• Ensure compliance with accounting standards and assist with tax-related matters.
• Manage day-to-day Accounts Payable and Accounts Receivable transactions.
• Perform monthly bank reconciliations and support month-end closing and variance analysis.
• Support the preparation of monthly and annual financial statements and ad-hoc financial reports.

2. Investment and Asset Management (Gold, Bonds, Equities, T-bills, Fixed Deposits)

• Acquire or divest investments in consultation with HEB’s investment committee.
• Maintain accurate records of HEB’s investment portfolio, including tracking of dividends and coupons, and reporting on performance.
• Support monthly investment reporting and follow-up on fixed deposit renewals.
• Maintain accurate records of fixed assets, including depreciation and disposals.
• Conduct periodic stock-takes and maintain records of gold and jewellery assets.
• Support in budget development and monthly cash flow tracking.

3. Banking Operations

• Faciliatte account opening/closing, changes to signatories, and documentation.
• Ensure timely execution of payments, deposits, and inter-bank transfers.
• Maintain accurate and up-to-date bank records for all HEB units.
• Prepare supporting documents for board resolutions and perform reconciliation checks.
• Resolve discrepancies and follow up on outstanding items.

4. Trust Account Operations

• Administer four trust accounts.
• Prepare monthly financial reports (P&L, Balance Sheet, reconciliations).
• Ensure proper governance standards and accurate recordkeeping.

5. Procurement and Contract Administration

• Support procurement processes including vendor coordination, purchase orders, and contract documentation.
• Ensure that procurement records are properly maintained and compliant.

6. Governance and Compliance

• Support internal and external audits by preparing schedules and documentation.
• Assist in ensuring compliance with relevant accounting standards and regulatory requirements.
• Maintain oversight of donation records and ensure appropriate financial governance.

7. Administrative Support

• Coordinate finance-related meetings (e.g. Audit Committee, TAC), including minute-taking and follow-up.
• Provide administrative and reporting support to the Finance Manager and Head of Finance.

8. Participation in HEB Corporate and Temple Activities

• Assist with finance-related matters during HEB and temple events.
• Support temple finance functions as assigned.

9. Corporate Insurance (Excluding HR-Related Insurance)

• Administer policy renewals, claims processing, and insurance record maintenance.
• Support annual risk assessment exercises.

10. Other Duties

• Undertake any ad-hoc assignments as directed by the Finance Manager, Head of Finance, or CEO.

Qualifications and Experience

• Bachelor’s degree in Finance, Accounting, or related field.
• Minimum 3 years of relevant finance or accounting experience.
• Knowledge of investment instruments and fixed asset management.
• Familiar with procurement processes and financial audit support.
• Good understanding of Financial Reporting Standards; familiarity with charity financial regulations is a plus.
• Strong proficiency in Microsoft Excel and financial software systems.
• Meticulous, analytical, and able to handle multiple priorities effectively.
• Strong communication and interpersonal skills.
• Able to converse in Tamil with the admin staffs and be willing to do work related site visits in the 4 temples managed by the Hindu Endowments Board.

Benefits

• Competitive salary and benefits package aligned with public service standards.
• Capability Building – Exposure to diverse projects and learning opportunities.
• Purposeful Work – Contribute to meaningful initiatives impacting the community.
• Networking – Work with industry experts, stakeholders, and community volunteers.