Assistant Facilities Manager (Green Mark FM)

Surbana Jurong Consultants Pte Ltd; Singapore; On-site; SGD 60,000 - 100,000; Full time

Job summary

An established industry player is seeking a proactive Facilities Manager to oversee operations and maintenance at their Singapore campus. This role involves leading a dedicated team, ensuring compliance with safety standards, and implementing effective facility management programs. You will be responsible for budget tracking, vendor coordination, and optimizing resource usage. If you are a self-starter with a strong sense of responsibility and a passion for enhancing facility operations, this is an exciting opportunity to make a significant impact in a dynamic environment.

Qualifications

• 5-8 years of relevant experience in facility management.
• Proficient in preventive maintenance and safety regulations.
• Strong communication and project management skills.

Responsibilities

• Support daily operations and maintenance activities.
• Lead a team to ensure quality service and KPIs.
• Coordinate with vendors and stakeholders for maintenance.

Skills

Facility Management

Preventive Maintenance

Project Management

Fire Safety Management

Budget Management

Communication Skills

Problem Solving

Education

Degree in Facility Management

Degree in Mechanical or Electrical Engineering

Green Mark Facilities Manager Certificate

Water Efficiency Manager Certificate

Tools

BIM FM System

MS Word

MS Excel

MS PowerPoint

Job description

Responsibilities:

• Support the Facilities Manager in daily Facilities Operations & Maintenance activities/issues.

• Work closely with Head Op/FM to evaluate operations of SJ Campus to ensure safety, functionality, and quality of service.

• Plan, support and execute comprehensive facilities management programme for Builder's works.

• Manage facility operations by implementing quality standards and procedure for preventive and corrective maintenance works.

• Lead a team of Engineers, Executives, Technicians and outsourced service providers to ensure that the day-to-day management of facilities, maintenance support services, processes and frameworks and delivery of key performance indicators (KPI) to support client's operational requirements.

• Constantly monitor the KPIs specified by the Head of FM/FM.

• Coordinate with the vendors, service providers, external authorities, and key stakeholders in the daily and periodic maintenance of the facilities and implementation of maintenance policies and procedures.

• Support the client in the annual budgeting exercise, including budget tracking.

• Supervise procurement activities of the respective term/ad-hoc vendors including meeting contractual obligations, specification reviews to ensure cost effectiveness and competitiveness and processing of payments to vendors;

• Provide supervision to project management team members for fit-outs, renovations and upgrading works by ensuring that works are monitored and coordinated to ensure projects are completed on schedule and meets the client's quality standards and contractual requirements.

• Serve as a primary interface between the clients and team for facilities and spatial needs such as obtaining feedback and follow up with the relevant departments to mitigate services.

• Prepare monthly report, trend analysis on energy, water, facilities usage, Corrective Maintenance, Preventive Maintenance, customer satisfaction, materials management, vendor performance, etc and present evaluation and mitigation to Client.

• Oversee the Green Mark re-certification and monitor the KPIs in Green Mark Submission.

• Embrace the Digital FM Technology initiated by the department.

• Ensure the maintenance specifications and records are updated and ready in the BIM FM System.

• Avoid wastages and focus on optimization in FM.

• Accountable for the Preventive & Corrective Maintenance for ACMV, Mechanical System, Smart System (GBIC), Energy Management, IBMS, Utilities Management, HT / LT System, ELVS, Smart Lighting, Lift, PA, Audio / Video System, EV / PV, etc

• Embrace Condition-based Maintenance to compliment Preventive Maintenance.

• Adopt root cause analysis.

• Ensure maintenance work shall comply with the relevant Singapore Standards and Code of Practices and company’s environment, health, and safety policies.

• Attend/report immediately on major equipment breakdown and equipment not performing to specifications or a building user having problem.

• Meet with tenants to resolve technical issues raised by the tenants.

• Audit the maintenance work carried out by the Team according to the departmental policy.

• Oversee the Tenant’s fit-out work and Asset Enhancement Work.

• Actively participate technical training through onsite, offsite, and vendor training.

• Use the BIM, App or digital technology assigned by the company to facilitate communication.

• Hold regular meetings with the Tenants and Contractors.

• Accountable for any additional tasks assigned by the Head Op/FM.

Requirements:

• Degree in Facility Management / Building Services / Mechanical or Electrical Engineering / Fire Safety and Workplace Safety & Health or equivalent

• At least 5-8 years' experience in relevant work experience

• Process Green Mark Facilities Manager and Water Efficiency Manager certificates

• Experience in preventive facility management and Fire Safety and Workplace Safety & Health & Environmental Safety & Health is a requirement

• Proactive self-starter who is comfortable working independently with limited oversight and direction, strong sense of responsibility

• Proficient in standard business applications (MS Word, Excel, PowerPoint)

• Ability to work under pressure and meet tight deadlines