Assistant Executive, Operations & Estate Management

Pathlight School; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

Pathlight School seeks an Assistant Executive for Operations & Estate Management to ensure a safe, efficient environment for students and staff. Responsibilities include operational oversight, event coordination, and budget management. Candidates should have a diploma in a related field and relevant experience, with strong organizational and communication skills. This role offers growth opportunities in a supportive educational setting dedicated to improving the lives of students on the autism spectrum.

Benefits

Competitive remuneration package

Professional development opportunities

Qualifications

• At least 2 years of relevant experience in operations, logistics, or safety management.
• Detail-oriented, solutions-focused, and able to multitask.
• Passionate about contributing to the special needs community.

Responsibilities

• Oversee daily operations, including classroom readiness and space utilization.
• Assist in the planning and execution of school events and programmes.
• Conduct regular safety audits, risk assessments, and emergency drills.

Skills

Organisational skills

Communication

Problem-solving

Education

Diploma in Operations, Hospitality Management, Facilities Management, Engineering, Business Administration

Tools

Microsoft Office

Job description

Join us in Transforming Lives Together!

Pathlight School is the first autism-focused school in Singaporeto offer thenational curriculum together with life readiness skills. It caters to students on the autism spectrum with related conditions, aged 7 to 18 years, who are cognitively able to access national curriculum but require additional support such as smaller class sizes, special accommodations and teaching staff trained in autism.

The Operations & Estate Management team is the heart of the school’s operations, providing a well-maintained, operationally ready, safe and conducive environment for all students and staff.

As an Assistant Executive, Operations & Estate Management, your Impact and Contribution include:

Supporting the daily operations of the school by ensuring a safe, functional, and student-friendly environment. You will provide hands-on logistical and facilities support in a fast-paced setting, contributing to a positive experience for students on the autism spectrum. This role calls for someone who is proactive, resourceful, and driven to make a meaningful difference.

Responsibilities:

1.School Operations & Logistics

• Oversee daily operations, including classroom readiness and space utilization.

• Manage inventory and supplies for general operations and pantry needs.

• Coordinate vendor support for bus operations and manage related incidents.

• Conduct routine inspections of buildings, facilities, and systems.

• Monitor cleanliness, hygiene, and the overall upkeep of the school environment.

2.Event & Volunteer Support

• Assist in the planning and execution of school events and programmes.

• Coordinate event logistics, liaise with vendors, and support event setup and teardown.

• Engage and support parent and community volunteers.

• Coordinate annual student-related services such as health screenings, dental checks, class photography, and NRIC registration.

3.Procurement & Budget Management

• Source, evaluate, and liaise with vendors; negotiate pricing and terms.

• Track procurement activities and maintain accurate vendor and order records.

• Ensure purchases are cost-effective and meet required quality standards.

• Assist in budget preparation, cost analysis, and reporting.

• Oversee the maintenance and stocking of meeting rooms, stationery counters, and pantries.

4.Safety, Maintenance & Compliance

• Support the implementation of school-wide safety protocols and emergency response procedures.

• Conduct regular safety audits, risk assessments, and emergency drills.

• Coordinate permits, inspections, and ensure regulatory compliance (e.g., SCDF, BCA, NEA).

• Oversee campus security operations, including access control and guard management.

• Manage preventive and corrective maintenance with contractors and service providers.

5.Other Duties

• Participate in internal committees related to operations and safety.

• Perform other duties as assigned by the Operations Manager.

Requirements:

• Diploma in Operations, Hospitality Management, Facilities Management, Engineering, Business Administration, or related fields.

• At least 2 years of relevant experience in operations, logistics, or safety management (fresh graduates with relevant internships or volunteer experience are welcome to apply).

• Proficient in Microsoft Office (Word, Excel, PowerPoint).

• Strong organisational and time management skills.

• Detail-oriented, solutions-focused, and able to multitask.

• Good interpersonal, communication, and problem-solving abilities.

• Able to work independently and as part of a team.

• Comfortable in a fast-paced, dynamic environment.

• Passionate about contributing to the special needs community.

BENEFITS

We offer a competitive remuneration package and the professional advantages of a dynamic workplace that enables your professional development and values your contributions.

APPLY FOR THE ROLE HERE:

We seek your understanding that only shortlisted candidates will be notified.

Our organisation is committed to protecting our children and young people from harm. We require all applicants to undergo a comprehensive screening process prior to hire.