Assistant Executive, Operations & Estate Management

Pathlight School / Autism Resource Centre (Singapore); Singapore; On-site; SGD 30,000 - 40,000; Full time

Job summary

A leading autism-focused school in Singapore is seeking an Assistant Executive to support daily operations and logistics. This role involves ensuring a safe and functional environment, coordinating events, managing vendors and supplies, and implementing safety protocols. Candidates should have a diploma in related fields and strong interpersonal skills. A competitive remuneration package is offered.

Benefits

Competitive remuneration package

Professional development opportunities

Qualifications

• At least 2 years of relevant experience in operations, logistics, or safety management.
• Fresh graduates with relevant internships or volunteer experience are welcome to apply.
• Able to work independently and as part of a team.

Responsibilities

• Oversee daily operations, including classroom readiness and space utilization.
• Assist in the planning and execution of school events and programmes.
• Source, evaluate, and liaise with vendors, negotiate pricing and terms.
• Support the implementation of school-wide safety protocols and emergency response procedures.
• Participate in internal committees related to operations and safety.

Skills

Organisational skills

Interpersonal communication

Problem-solving abilities

Detail-oriented

Time management

Education

Diploma in Operations, Hospitality Management, Facilities Management, Engineering, Business Administration

Tools

Microsoft Office (Word, Excel, PowerPoint)

Job description

Pathlight School is the first autism-focused school in Singaporeto offer thenational curriculum together with life readiness skills. It caters to students on the autism spectrum with related conditions, aged 7 to 18 years, who are cognitively able to access national curriculum but require additional support such as smaller class sizes, special accommodations and teaching staff trained in autism.

The Operations & Estate Management team is the heart of the school’s operations, providing a well-maintained, operationally ready, safe and conducive environment for all students and staff.

As an Assistant Executive, Operations & Estate Management, your Impact and Contribution include:

Supporting the daily operations of the school by ensuring a safe, functional, and student-friendly environment. You will provide hands-on logistical and facilities support in a fast-paced setting, contributing to a positive experience for students on the autism spectrum. This role calls for someone who is proactive, resourceful, and driven to make a meaningful difference.

Responsibilities:

1. School Operations & Logistics

• Oversee daily operations, including classroom readiness and space utilization.
• Manage inventory and supplies for general operations and pantry needs.
• Coordinate vendor support for bus operations and manage related incidents.
• Conduct routine inspections of buildings, facilities, and systems.
• Monitor cleanliness, hygiene, and the overall upkeep of the school environment.

2.Event & Volunteer Support

• Assist in the planning and execution of school events and programmes.
• Coordinate event logistics, liaise with vendors, and support event setup and teardown.
• Engage and support parent and community volunteers.
• Coordinate annual student-related services such as health screenings, dental checks, class photography, and NRIC registration.

3.Procurement & Budget Management

• Source, evaluate, and liaise with vendors; negotiate pricing and terms.
• Track procurement activities and maintain accurate vendor and order records.
• Ensure purchases are cost-effective and meet required quality standards.
• Assist in budget preparation, cost analysis, and reporting.
• Oversee the maintenance and stocking of meeting rooms, stationery counters, and pantries.

4.Safety, Maintenance & Compliance

• Support the implementation of school-wide safety protocols and emergency response procedures.
• Conduct regular safety audits, risk assessments, and emergency drills.
• Coordinate permits, inspections, and ensure regulatory compliance (e.g., SCDF, BCA, NEA).
• Oversee campus security operations, including access control and guard management.
• Manage preventive and corrective maintenance with contractors and service providers.

5.Other Duties

• Participate in internal committees related to operations and safety.
• Perform other duties as assigned by the Operations Manager.

• Diploma in Operations, Hospitality Management, Facilities Management, Engineering, Business Administration, or related fields.
• At least 2 years of relevant experience in operations, logistics, or safety management (fresh graduates with relevant internships or volunteer experience are welcome to apply).
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Strong organisational and time management skills.
• Detail-oriented, solutions-focused, and able to multitask.
• Good interpersonal, communication, and problem-solving abilities.
• Able to work independently and as part of a team.
• Comfortable in a fast-paced, dynamic environment.
• Passionate about contributing to the special needs community.

We offer a competitive remuneration package and the professional advantages of a dynamic workplace that enables your professional development and values your contributions.

APPLY FOR THE ROLE HERE:

We seek your understanding that only shortlisted candidates will be notified.

Our organisation is committed to protecting our children and young people from harm. We require all applicants to undergo a comprehensive screening process prior to hire.