Assistant Executive, Operations & Estate Management

Autism Resource Centre (Singapore) / Pathlight School; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

An autism-focused educational institution in Singapore is seeking an Assistant Executive for Operations & Estate Management. You will support daily operations and ensure a safe, functional environment for students. The ideal candidate has a relevant diploma and at least 2 years of experience. We're looking for a proactive individual who is passionate about making a difference in the special needs community.

Benefits

Competitive remuneration package

Professional development opportunities

Qualifications

• At least 2 years of relevant experience in operations or logistics.
• Detail-oriented and solutions-focused.
• Able to work independently and in a team.

Responsibilities

• Support daily school operations and ensure safety.
• Coordinate vendor support and manage incidents.
• Assist in event planning and execution.

Skills

Organisational skills

Problem-solving abilities

Communication skills

Time management

Education

Diploma in Operations, Hospitality Management, Facilities Management, or related fields

Tools

Microsoft Office

Job description

Pathlight School is the first autism-focused school in Singapore to offer the national curriculum together with life readiness skills. It caters to students on the autism spectrum with related conditions, aged 7 to 18 years, who are cognitively able to access national curriculum but require additional support such as smaller class sizes, special accommodations and teaching staff trained in autism.

The Operations & Estate Management team is the heart of the school's operations, providing a well-maintained, operationally ready, safe and conducive environment for all students and staff.

As an Assistant Executive, Operations & Estate Management, your Impact and Contribution include:

Supporting the daily operations of the school by ensuring a safe, functional, and student-friendly environment. You will provide hands-on logistical and facilities support in a fast-paced setting, contributing to a positive experience for students on the autism spectrum. This role calls for someone who is proactive, resourceful, and driven to make a meaningful difference.

Responsibilities:

• School Operations & Logistics
• Oversee daily operations, including classroom readiness and space utilization
• Manage inventory and supplies for general operations and pantry needs
• Coordinate vendor support for bus operations and manage related incidents
• Conduct routine inspections of buildings, facilities, and systems
• Monitor cleanliness, hygiene, and the overall upkeep of the school environment
• Event & Volunteer Support
• Assist in the planning and execution of school events and programmes
• Coordinate event logistics, liaise with vendors, and support event setup and teardown
• Engage and support parent and community volunteers
• Coordinate annual student-related services such as health screenings, dental checks, class photography, and NRIC registration
• Procurement & Budget Management
• Source, evaluate, and liaise with vendors; negotiate pricing and terms
• Track procurement activities and maintain accurate vendor and order records
• Ensure purchases are cost-effective and meet required quality standards
• Assist in budget preparation, cost analysis, and reporting
• Oversee the maintenance and stocking of meeting rooms, stationery counters, and pantries
• Safety, Maintenance & Compliance
• Support the implementation of school-wide safety protocols and emergency response procedures
• Conduct regular safety audits, risk assessments, and emergency drills
• Coordinate permits, inspections, and ensure regulatory compliance (e.g., SCDF, BCA, NEA)
• Oversee campus security operations, including access control and guard management
• Manage preventive and corrective maintenance with contractors and service providers
• Other Duties
• Participate in internal committees related to operations and safety
• Perform other duties as assigned by the Operations Manager
  
  

Requirements

• Diploma in Operations, Hospitality Management, Facilities Management, Engineering, Business Administration, or related fields
• At least 2 years of relevant experience in operations, logistics, or safety management (fresh graduates with relevant internships or volunteer experience are welcome to apply)
• Proficient in Microsoft Office (Word, Excel, PowerPoint)
• Strong organisational and time management skills
• Detail-oriented, solutions-focused, and able to multitask
• Good interpersonal, communication, and problem-solving abilities
• Able to work independently and as part of a team
• Comfortable in a fast-paced, dynamic environment
• Passionate about contributing to the special needs community
  
  

Benefits

We offer a competitive remuneration package and the professional advantages of a dynamic workplace that enables your professional development and values your contributions.

APPLY FOR THE ROLE HERE:

We seek your understanding that only shortlisted candidates will be notified.

Our organisation is committed to protecting our children and young people from harm. We require all applicants to undergo a comprehensive screening process prior to hire.