Assistant Events Manager

Assist in the planning and execution of events by coordinating logistics, managing vendor relationships, overseeing event setup, and supporting post-event activities to ensure smooth and successful event operations.

Key Responsibilities

1. Logistical Support:
   • Assisting with venue selection, layout, and setup.
   • Managing event timelines and schedules.
   • Coordinating with vendors (catering, AV, decorations, etc.).
   • Ensuring smooth event flow and addressing any issues that arise.
   • Assisting with event decorations and setup.
2. Administrative Support:
   • Maintaining event records, including attendee lists and contracts.
   • Managing event budgets and tracking expenses.
   • Handling event-related correspondence and communication.
   • Assisting with event promotion and marketing materials.
3. On-Site Coordination:
   • Assisting with event setup and teardown.
   • Providing on-site support to event attendees and staff.
   • Troubleshooting any issues that arise during the event.
   • Ensuring the event runs smoothly and on time.
4. Post-Event Tasks:
   • Gathering feedback from attendees and stakeholders.
   • Assisting with post-event analysis and reporting.
   • Following up with vendors and clients.
5. Other Duties:
   • Assisting with event planning and conceptualization.
   • Researching event venues and vendors.
   • Ordering event supplies and materials.
   • Event registration and ticketing.

Requirements

1. Skills:
   • Strong organizational and time management skills.
   • Excellent communication and interpersonal skills.
   • Problem-solving abilities.
   • Ability to multitask and prioritize tasks.
   • Proficiency in relevant software (e.g., Microsoft Office).
   • Knowledge of event planning processes and best practices.
2. Experience:
   • Some experience in event planning or a related field is preferred.
   • Experience in customer service or hospitality is a plus.
3. Education:
   • High school diploma or equivalent is typically required.
   • Associate's or bachelor's degree in event management or a related field is a plus.
4. Others:
   • Pro-active and self-driven.
   • Business travel.