Assistant Director/Senior Assistant Director, Planning & Operations

Singapore Management University; Singapore; On-site; SGD 80,000 - 120,000; Full time

Job summary

A leading university in Singapore is seeking an experienced administrator for its Office of Provost. The role involves supporting academic initiatives, managing projects, and ensuring compliance with university policies. Ideal candidates will possess a university degree and extensive experience in higher education administration, showcasing strong problem-solving and communication skills.

Qualifications

• At least 10 years of relevant work experience in a similar capacity.
• Experience as an administrator in the higher education sector.
• Confident in dealing with senior academics and administrators.

Responsibilities

• Support the Provost on key academic initiatives.
• Manage implementation and administration of academic policies.
• Act as conduit between senior leaders and offices under the Office of the Provost.

Skills

Problem-solving

Multi-tasking

Analytical abilities

Communication skills

Collaboration

Education

University degree or equivalent

Job description

• This position is for Office of Provost (PVO).
• Provide support to the Provost on key academic initiatives.
• Manage the implementation and/or administration of academic policies and processes and ensure compliance and alignment with the University's policies and goals.
• Manage progress of key academic initiatives and special projects ensuring milestones are met, including but not limited to creating frameworks to assess and measure success.
• Act as conduit between senior leaders and offices under the Office of the Provost, ensuring alignment in priorities and actions.
• Serve as secretariat to the Provost's Council (PVC); propose and manage meeting agenda in consultation with the Provost; responsible for recording of minutes of meetings and ensuring appropriate and timely follow up on post-meeting action plans and activities.
• Other duties as may be assigned by the Provost.

Qualifications

• A university degree or equivalent with at least 10 years of relevant work experience in a similar capacity.
• Experience as an administrator in the higher education sector.
• Ability to adapt and innovate under conditions of uncertainty and rapid change.
• Confident in dealing with senior academics, senior administrators and external stakeholders; and demonstrated strong understanding of the workings of a complex university system.
• Strategic mindset with good problem-solving, multi-tasking, and analytical abilities.
• Experience in general administration, project management and delivery, stakeholder engagement and relationship building.
• Adept at managing projects, timelines and deliverables.
• Excellent interpersonal, verbal and written communication, and presentation skills.
• Resourceful, independent worker and a team player, with strong collaborative and influencing skills that enables collaboration with a wide range of partners.

Other Information

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Candidates who do not possess the stipulated qualifications but have relevant work experience may still apply. Remuneration and appointment terms shall commensurate with qualifications and experience. SMU reserves the right to modify the appointment terms where necessary.