Assistant Director - Events Management

MindChamps Singapore Pte Limited; Singapore; On-site; SGD 60,000 - 100,000; Full time

Job summary

An established industry player is seeking an experienced Event Manager to lead the planning and execution of impactful events. This role involves collaborating with clients to understand their vision, managing budgets, and ensuring seamless logistics. With a focus on both physical and virtual events, the ideal candidate will possess a strong background in event management, showcasing a proven track record of successful mid-large-scale events. Join a dynamic team where your expertise will drive memorable experiences and foster strong stakeholder relationships in a fast-paced environment.

Qualifications

• 10+ years of experience in organizing mid-large-scale events.
• Strong budget management skills with detailed financial oversight.

Responsibilities

• Develop concepts and manage budgets for events.
• Oversee logistics, vendor coordination, and event execution.

Skills

Event Management

Budget Management

Logistics Coordination

Vendor Management

Stakeholder Management

Education

Degree in Sales & Marketing

Diploma in Business Administration

Job description

Responsibilities and Duties:

Pre-Event Planning

1. Concept Development: Collaborate with clients or stakeholders to understand event objectives, target audience, and overall vision.

2. Budgeting: Establish and manage event budgets, ensuring costs are controlled and allocated effectively.

3. Scheduling: Create detailed timelines, including setup, event execution, and teardown.

4. Venue Selection: Identify and secure suitable venues, considering factors like capacity, accessibility, and amenities.

Event Execution

1. Logistics Management: Oversee event logistics, including transportation, catering, and equipment rentals.

2. Vendor Management: Coordinate with vendors, such as audiovisual providers, decorators, and entertainment.

3. Staffing: Manage event staff, including volunteers, security, and technical crew.

4. Risk Management: Identify potential risks and develop contingency plans to mitigate them.

Event Operations

1. Event Setup: Ensure timely and efficient setup of event infrastructure, including stage, sound, and lighting.

2. Event Execution: Oversee the smooth execution of the event, addressing any issues that arise.

3. Communication: Facilitate communication among stakeholders, including clients, vendors, and event staff.

Post-Event Evaluation

1. Debriefing: Conduct post-event debriefings to identify successes, challenges, and areas for improvement.

2. Evaluation: Assess event outcomes, including attendee feedback, financial performance, and overall impact.

3. Reporting: Prepare and submit event reports, highlighting key findings and recommendations.

Additional Responsibilities

1. Stakeholder Management: Build and maintain relationships with clients, vendors, and other stakeholders.

2. Marketing and Promotion: Collaborate with marketing teams to promote events and drive attendance.

3. Compliance: Ensure events comply with relevant laws, regulations, and industrystandards.

Job Requirements

• At least 10 years of experience in event management, with a proven track record of organizing and executing mid-large-scale events, both physical and virtual.

• Degree or Diploma in Sales & Marketing, Business Administration, or equivalent.

• Comprehensive understanding of best practices in event management: Knowledge of industry standards, trends, and emerging practices.

• Strong budget management skills with detailed financial oversight to ensure events are executed within budget while achieving maximum impact.

• Highly organized and detail-oriented: Strong ability to manage logistics and ensure seamless event execution. Adaptability and flexibility: Willingness to adapt to changing circumstances and manage unforeseen challenges.