Assistant/Deputy Manager, Island Investment

Sentosa Development Corporation; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A leading property management organization in Singapore is seeking a professional for business support and lease management. The ideal candidate will hold a diploma/degree in a relevant field and have at least 3 years of experience. Responsibilities include managing budgeting, lease documentation, and financial reporting. Strong proficiency in MS Excel is required, along with problem-solving abilities and attention to detail.

Qualifications

• At least 3 years of relevant working experience.
• General understanding of lease clauses and concepts of real estate laws.

Responsibilities

• Provide administrative support such as stamping legal documents.
• Lead and manage department budgeting and forecasting.
• Monitor collection and release of advance rentals.

Skills

MS Excel (VLOOKUP, pivot tables)

Lease management software

Strong problem-solving abilities

Detail-oriented

Team player

Education

Diploma/Degree in General Business Management, Real Estate, Finance or a related field

Tools

Financial reporting tools

Job description

Key Responsibilities

Business Support

• Provide administrative support such as stamping legal documents, performing ACRA searches and processing valuation requests.
• Lead and manage department budgeting and forecasting.
• Support property tax calculations payable by tenants.
• Manage and review tenancy agreement templates.
• Manage tenancy and document management systems.

Lease Negotiation & Renewals:

• Monitor collection and release of advance rentals, fitting out/security deposits, e-guarantees.
• Manage and track the status of lease documentation.
• Monitor and manage rental arrears with the Finance department.
• Assist with chasers for arrears, including issuance of Letter of Demand, if necessary.
• Generate reports on lease expirations, occupancy costs, and portfolio performance.
• Coordinate with Finance to ensure accurate rent accruals and payments.

Lease Management:

• Account manager for Hotels Island Partners and provide regular market updates for the hotel industry.
• Manage appointed valuers in the leasing of the Island's properties.
• Issuance and renewal of licenses.

Job Requirements (Qualifications, Knowledge & Experience Required)

• Diploma/Degree in General Business Management, Real Estate, Finance or a related field.
• At least 3 years of relevant working experience.
• Proficiency in MS Excel (VLOOKUP, pivot tables) is essential.
• Experience in lease management software and financial reporting tools is a plus.
• Strong problem-solving abilities and capacity to identify opportunities to streamline lease administration processes.
• General understanding of lease clauses and concepts of real estate laws.
• Soft Skills: Detail-oriented, self-motivated, positive, resourceful, result-oriented and a team player.