Assistant Accounts Manager

HCG ENVIRONMENT PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading company is seeking an Assistant Accounts Manager to support the Finance Manager in managing daily financial operations. The ideal candidate will handle accounts payable, procurement, billing, and ensure compliance with regulations while maintaining accurate financial records and reports.

Qualifications

• Detail-oriented and organized candidate is ideal for this role.
• Ability to manage full spectrum of accounts payable and procurement processes.
• Capable of coordinating across departments for smooth operations.

Responsibilities

• Verify and process supplier invoices; manage payment cycles.
• Source and negotiate with suppliers; maintain vendor database.
• Generate sales invoices; monitor Accounts Receivable aging and assist in audits.

Skills

Attention to detail

Organizational skills

Coordination across departments

Job description

Job Summary

The Assistant Accounts Manager supports the Finance Manager in overseeing daily financial operations and ensuring compliance with internal policies and external regulations. The role involves managing the full spectrum of accounts payable, procurement processes, weighbridge operations, sales quotation issuance, and customer billing. The ideal candidate is detail-oriented, organized, and able to coordinate across departments for smooth financial and operational transactions.

Duties & Responsibilities

Accounts Payable

· Verify and process supplier invoices, ensuring accuracy and proper documentation.

· Match invoices against purchase orders and delivery orders.

· Manage payment cycles, including preparing payment vouchers, cheques, and online banking transactions.

· Liaise with suppliers on payment matters, statement reconciliation, and resolve discrepancies.

· Maintain AP aging and ensure timely payments to vendors while optimizing cash flow.

· Prepare monthly AP reports and assist in month-end closing activities.

Purchaser

· Source, evaluate, and negotiate with suppliers for materials, equipment, and services.

· Generate purchase orders (PO) based on requisitions and ensure approvals are in place.

· Track order status and delivery timelines to ensure operational continuity.

· Maintain vendor database and purchase records accurately.

· Coordinate with internal departments to fulfil procurement needs within budget and timeframe.

Billing & Invoicing

· Generate and issue sales invoices based on delivery orders, contracts, and weighbridge data.

· Ensure accuracy in customer billing details, pricing, and tax application.

· Work closely with the operations team to confirm service completion before invoicing.

· Monitor Accounts Receivable aging, flag overdue accounts, and support debt collection efforts.

· Reconcile billing data with general ledger and assist in month-end financial closing.

Others

· Assist in audit preparations and support external/internal audits.

· Implement internal controls to strengthen financial processes.

· Maintain proper filing and documentation for all financial records.

· Provide administrative support and ad hoc reports as requested by management.

· Support process improvement initiatives and digitalization efforts within the finance function.

· Fulfil any other duties as and when assigned by management