Asia Pacific - Commercial Logistics Executive

Asia Pacific - Commercial Logistics Executive

Date: 10 Apr 2025

MAIN PURPOSE

This position is responsible for end-to-end supply chain management and logistic function.

KEY RESPONSIBILITIES

• Order Management
• Handle orders processing for Shiseido Affiliates and Distributors.
• Create orders for Finished Goods, POSM, GWP and other non-saleable items and process invoices upon order processing from HQ.
• Managing customer and supplier enquiries and handling of exception orders and shipments.
• Ensure timely PO submission by distributors via Marketing Team.
• Process claim/return order for Distributors or Affiliates.
• Notify prices to affiliates and distributors.
• Invoice Generation and Sales Tracking
• Ensure timely preparation of invoices and shipping documents.
• Provide monthly sales estimation.
• Closing and reporting of monthly sales. This includes SOA reconciliation with finance during month end closing process.
• Maintain inventory records and perform monthly reconciliation.
• Shipment Tracking
• Working closely with Shiseido Affiliates and Distributors to ensure shipments are booked and secured on time.
• Coordinate with Shiseido’s Export Distribution Centres to ensure goods are ready to be dispatched or picked up on time.
• Ensuring relevant shipping documents are provided on time and accurate.
• Tracking of orders and shipments and reporting the status on a timely manner.
• Manage and liaise with customers, suppliers, demand planner, warehouse, transport and freight forwarders.
• Verify freight invoices.
• Master Data Management
• Creation of new material code, update the SPK (change of source plant) and batch flag.
• Update the material status if materials are ‘Obsolete’ or ‘End of Life’.
• Provide list of materials to finance to do costing run and make sure Transfer Pricing (TP) are correct before informing finance to release.
• Request and maintain buy/sell (FOB 1 and FOB2) prices.
• Others
• Ad-hoc supply chain projects assigned by superior such as Cost Savings initiatives.
• Support key activities in developing self and organisational growth.

REQUIREMENTS

• Degree in Supply Chain Management, Logistics, Operations Management or equivalent.
• Minimum 5 years’ experience in handling Order Management, Customer Service and Invoicing.
• Knowledge in International Shipping and Freight processes and documents is preferred.
• Experience in handling SAP S4 is highly advantageous.
• Experience in dealing with or managing stakeholders in other countries is preferred.
• Understanding of end-to-end Supply Chain processes in particularly Logistics.
• Self-starter team player, proactive, motivated and possess good problem-solving and analytical skills.
• Proficient in Microsoft Excel at least at an Intermediate level.
• Able to strive in a dynamic and fast-paced environment.
• Able to effectively prioritize and manage multiple tasks whilst achieving deadlines with minimal supervision.
• Strong in coordination and negotiation skills.
• Good verbal, written and interpersonal skills.