Archivist/Senior Archivist, Records Management

Government Technology Agency (GovTech); Singapore; Hybrid; SGD 60,000 - 80,000; Full time

Job summary

A National Archives Organization in Singapore is seeking an experienced Archivist/Senior Archivist to lead the implementation of records management programs. The role offers a hybrid work environment, promoting professional development and innovation. Candidates should have at least 5 years of relevant experience, strong communication skills, and a proactive attitude towards challenges.

Benefits

Flexible work environment

Professional development opportunities

Supportive workplace culture

Qualifications

• At least 5 years of work experience, preferably in records management.
• Experience supervising staff and projects is an advantage.
• Interest in history or archives is preferred.

Responsibilities

• Develop and improve records management policies and guidelines.
• Work closely with agencies on the transfer of archived records.
• Manage enquiries about records management matters.

Skills

Stakeholder engagement

Strong communication

Critical-thinking

Detail-oriented

Problem-solving

Job description

Archivist/Senior Archivist, Records Management page is loaded

Archivist/Senior Archivist, Records Management

Apply locations NLB National Archives of Singapore time type Full time posted on Posted Yesterday job requisition id JR-10000042461

[What the role is]

The National Library Board (NLB) nurtures Readers for Life, Learning Communities and a Knowledgeable Nation by promoting reading, learning and history through our network of 28 libraries across Singapore, the National Library and the National Archives of Singapore.

At NLB, you can look forward to a flexible, hybrid work environment with rewarding, impactful deliverables that improve the lives of the community. With caring colleagues, you will be in an ideal environment for professional development, innovation and impact.

We can offer you:
• A chance to Impact the Community, bridge gaps and empower everyone with the opportunity for learning and discovery.
• An opportunity to Innovate and Push Boundaries. We value ideas, curiosity and a passion for innovation to transform our libraries and archives.
• An organisation that Cares for your Growth and Wellbeing through investment in staff development and wellbeing in a supportive and collaborative environment.

You will be part of the team in the Records Management department, to lead and strategise the implementation of a records management programme for the Whole-of-Government to enable the efficient creation, use, maintenance, retention, preservation and disposal of public records and the identification and preservation of public records of national or historical significance in line with NLB’s mandate under the NLB Act.

Location: National Archives of Singapore, 1 Canning Rise, Singapore 179868
Division: National Archives of Singapore / Records Management

[What you will be working on]

• Develop, review, and improve NAS’ policies, standards and guidelines for records management and preservation for Whole-of-Government, such as the Instruction Manual on Management of Public Records (IM4L).

• Work closely with agencies to undertake joint appraisals of records and facilitate the compliant transfer of and access to archived records.

• Manage enquiries and provide advice to agencies on records management matters

• Involve in the collection management of the government records transferred to NAS to ensure the records are preserved in accordance to established standards and are processed efficiently for preservation and available upon request.

• Work with internal and external stakeholders to plan, establish, and improve on existing recordkeeping/preservation systems, workflows, and documentation.

• Involve in capability-building and advocacy efforts to elevate recordkeeping standards such as developing learning resources and designing government communication materials.

• Supervise and train staff and vendors for projects and manage project deliverables.

• Conduct research on recordkeeping and preservation standards/initiatives and participate in proof-of-concept projects.

[What we are looking for]

• Have at least 5 years of working experience. Having relevant experience in records management or collection management or heritage work will be an advantage.

• Past experience in supervising staff and projects will be an advantage.

• Possess strong communication (spoken and written) and stakeholder engagement skills

• Good team player

• Detail-oriented and meticulous

• Inquisitive mind and like to take on new challenges

• Pro-active, possess good critical-thinking and problem-solving skills, and able to exercise sound independent judgement

• Comfortable with dealing with uncertainty and large volume of data, and working in a fast-paced and dynamic environment

• Possess interest in history or archives or records management

The successful candidate will be appointed on a 2-year contract in the first instance. We regret that only shortlisted candidates will be notified.

The Singapore Public Service plays a key role in the economic growth, progress and stability of Singapore by formulating and implementing government policies, as well as providing key public services. Whether you are a fresh graduate joining the workforce or an experienced professional, the Singapore Public Service offers a great variety of job opportunities for you. The work in the Public Service can be broadly categorised into the following sectors: Economic, Social, Security & External Relations, and Administration & Corporate Development.

Be part of the team that shapes the future of Singapore. Log on and take your first step towards a career that matters!

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