APAC Executive Assistant (Europe MNC)

Our Client is a leading German manufacturer of electric motors and fans.

Job Summary:

• Located at Expo
• Up to $4,500
• 5 Days Work Week (8.30AM to 5.30PM)
• AWS + VB

Job Responsibilities:

Executive Assistant (APAC Team)

• Prepare materials and presentations for meetings, including business development discussions, ensuring all necessary documentation is provided.
• Conduct research and efficiently organize data for reports and presentations.
• Prepare meeting agendas, take accurate minutes, and distribute follow-up action items.
• Provide administrative support, including managing calendars and expense claims for C-Suite/Top Management.
• Manage travel arrangements for the APAC team, including flights, visa applications, ground transportation, accommodation, dining, and activities.
• Handle expat management, including accommodation, schooling, vehicle, and visa matters.
• Oversee document management, including printing and filing.
• Organize events in Singapore and other APAC countries.
• Perform other ad-hoc duties as assigned.

Administration

• Act as a liaison between staff and the IT department regarding IT services and issue logging.
• Manage the office extension line.
• Oversee office equipment and vendor management, including contract renewals.
• Handle procurement of goods and services (e.g., furniture, IT equipment) and manage inventory and assets (local & overseas).
• Manage travel arrangements, including flight and accommodation bookings for the SEA office.
• Assist in coordinating company or staff-related events.
• Cover reception duties as needed and perform other ad-hoc duties as assigned.

Job Requirements:

• Diploma or Bachelor’s Degree in Business Administration or a related field.
• At least 2 years of experience supporting C-Suite/Top Management.
• Previous experience as a Secretary or Personal Assistant.
• Proficient in English with the ability to manage C-Suite/Top Management confidently.
• Technologically skilled with strong knowledge of Microsoft Office (Excel – vLookup/Pivot, PowerPoint – Charts/Graphs).

Applicants who possess relevant experience for the above responsibilities are most welcome to apply. If you do not possess the above experience, your application will still be considered on individual merits and you may be contacted for other opportunities.

Please submit your updated resume in MS Word format by using the APPLY NOW BUTTON or email the updated resume to miya@mci.com.sg.

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**We regret to inform that only shortlisted candidates would be notified.

Kuan Mei Yang

Registration Number: R24124509

EA License No: 06C2859 (MCI Career Services Pte Ltd)