Analyst, Administrative Assistant, Risk Management Department, Asia Pacific Division

Sumitomo Mitsui Banking Corporation (SMBC); Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading banking corporation is seeking a highly organized Analyst and Secretary for its Risk Management Department, responsible for administrative support and communication within the team and other departments. This 12-month contract role requires strong organizational, communication, and stakeholder management skills, along with a proactive approach to improving efficiency.

Qualifications

• Diploma or equivalent is required, degree preferred.
• 2+ years experience as a department secretary or administrative assistant.
• Strong verbal and written communication skills.

Responsibilities

• Manage departmental calendars and correspondence.
• Provide administrative support including document preparation.
• Coordinate meetings and travel arrangements.

Skills

Organizational skills

Communication skills

Stakeholder management

Proficiency in Microsoft Office

Confidentiality

Education

Diploma or equivalent

Degree in business administration or related field

Job description

Analyst, Secretary for Risk Management Department, Asia Pacific Division (RMDAP)

We are seeking a highly organized and detail-oriented department secretary to provide administrative support to our team. As the first point of contact for our department, you will be responsible for managing day-to-day operations, coordinating tasks, and ensuring seamless communication both within RMDAP and with other departments and external stakeholders.

Job Responsibilities

• Manage and maintain departmental calendars, schedules, and records
• Provide administrative support to department staff, including preparing documents, reports, presentation material, IT Access applications, etc.
• Handle incoming and outgoing correspondence (e.g. emails, MS Teams and phone calls)
• Coordinate meetings, appointments, and travel arrangements (air ticket and hotel booking, visa application)
• Maintain accurate and up-to-date filing systems, both physical and digital
• Perform tasks related to expense reporting, procurement, claims management and budget tracking
• Ensure compliance with departmental and organizational policies and procedures
• Develop and implement administrative processes to improve efficiency and productivity

Requirements

• Diploma or equivalent required; degree in business administration or related field preferred
• Prior experience (2+ years) as department secretary or administrative assistant
• Ability to maintain confidentiality and handle sensitive information
• Able to multi-task and work independently under tight timelines
• Proactive, resourceful and able to think and act strategically and tactically
• Strong verbal and written communication skills
• Strong stakeholder management skills
• Proficiency in Microsoft Office tools
• Culturally sensitive

(this is a 12 months contract role)