Admissions Assistant (Part-Time)

GESS - German European School Singapore; Singapore; On-site; SGD 15,000 - 25,000; Part time

Job summary

An established international school in Singapore is seeking a dedicated Admissions Assistant to join their team. This part-time role involves supporting families through the admissions process, ensuring a smooth transition for new students. You will play a vital role in maintaining accurate student records, managing assessment bookings, and assisting with administrative tasks. With a focus on respect, openness, and diversity, this position offers the opportunity to contribute to a supportive school community while developing your organisational and communication skills. If you're passionate about education and enjoy working in a dynamic environment, this role is perfect for you.

Qualifications

• Previous administrative experience preferred.
• Strong organisational and computer skills required.

Responsibilities

• Manage student files and application information.
• Respond to admissions emails and maintain records.
• Assist with assessment management and invigilation.

Skills

Organisational Skills

Communication Skills

Data Entry

Proficiency in English

Education

High School Diploma

Tools

MS Word

Excel

Outlook

Veracross CRM

Job description

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About GESS

As one of the leading international schools in Singapore, GESS is home to students from over 70 nations worldwide. We are for many families the home away from home and we are very happy that they are part of our school community which is based on mutual support and solidarity. With our language programme, we support our students to nurture this part of their identity and want to preserve the opportunity that they can grow up with multiple languages to be best prepared for an international environment. With the German International Abitur or the IB Programme they are perfectly prepared for their career after school. Our students enjoy lifelong learning and we take pride in our GESS values of respect, openness and diversity which our students will nurture in their life after school.

This is a 20 hours/week role which does not require you to work every working day.

Job Purpose

• The Admissions team’s primary focus is on guiding families through the application process and helping families prepare for the start of school. It is vital that new parents and students feel supported and welcomed into our school.
• This role plays a key part in meeting the Marketing and Admissions department’s new student number targets. The Admissions Administrator will support Admissions Officers in administrative tasks related to new student applications and students who are withdrawing from GESS.

Key Accountabilities

Administration and other tasks

• Creating and maintaining student files.
• Monitoring and responding to emails received in the shared [e-mail] inbox.
• Maintaining accurate student records and recording all application information in Veracross CRM system.
• Checking new student records for data accuracy and following up with families for missing information.
• Ensuring all new students have a valid immigration pass.
• Processing Student’s Pass applications.
• Creating new student files.
• Sending out letter of offers and student contracts.
• Printing Student ID cards and taking photos where necessary.
• Processing withdrawing students.
• Performing other administrative/data entry tasks as assigned.

Assessment Management

• Managing assessment bookings and liaising with families.
• Invigilating assessments ensuring strict compliance with rules.
• Uploading results into the application portal and Veracross CRM.

Knowledge And Experience

• Previous administrative or office experience preferred.
• No previous experience of working in a school is required.

Technical And Soft Skills

• Strong organisational skills and the ability to manage tasks independently.
• Proficient in spoken and written English.
• Excellent computer skills (MS Word, Excel, Outlook, Database/CRM systems).
• Must be able to work during school holidays.

Problem Solving / Decision Making Level and Freedom

• Follow instructions and directives as given by the Director of Marketing and Admissions and Admissions Team Leader.

We are committed to fair recruitment practices and safeguarding the welfare of all students. We conduct thorough background checks on all candidates, including criminal background checks in all countries lived and worked in for the last ten years, as well as reference checks. Any offer is contingent upon the satisfactory completion of these checks. Our school prioritises the safety and well-being of our students, and we expect all staff members to uphold these values.