Administrator (Market Development Department)

Marina Bay Sands Pte Ltd; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading hospitality and entertainment company in Singapore seeks a skilled executive assistant. The role involves providing high-level administrative support, maintaining appointment schedules, drafting correspondence, and ensuring confidentiality. Candidates should have 3-5 years of experience and strong communication skills. The position requires proficiency in Microsoft Office and a professional appearance at all times.

Qualifications

• Minimum of 3-5 years experience in a similar administrative role.
• Ability to work independently and handle confidential information.
• Strong positive attitude and willingness to learn.

Responsibilities

• Provide high-level secretarial and administrative support.
• Maintain executive's appointment schedule and arrange meetings.
• Draft correspondence and prepare reports.

Skills

Microsoft Office proficiency

Excellent interpersonal skills

Detail-oriented

Communication skills

Organizational skills

Education

Diploma / Degree in Business Administration or equivalent

Job description

Job Responsibilities

• Provide high-level professional secretarial and administrative support by preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.
• Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
• Write or draft correspondence, reports, documents and/or other written materials.
• Maintains customer confidence and protects operations by keeping information confidential.
• Review incoming correspondence; initiate replies as appropriate; route matters requiring action by other Departments and follow up to ensure actions are completed.
• Prepare purchase orders and lease for requested equipment and supplies. Co-ordinate with the respective vendors and department in relation to paperwork, office equipment and sundries and set delivery according to usage.
• Liaise with other departments to maintain and promote efficiency in day-to-day operations.
• Record and/or transcribe minutes of meetings and produce documents in draft or final format (if and when required).
• Receive calls and/or greet visitors, take and relay messages, respond to requests for information; provide information or direct caller/visitor to appropriate individual.
• Maintain and/or create files or record keeping systems. Sort, label, file and retrieve documents or other materials.
• Monitor, track and follow up on documentation, case files or other assignments to ensure appropriate timelines are met and actions completed.
• Establish and maintain effective communication, coordination and rapport with Team Members and Management.
• Maintain confidentiality of sensitive materials and project the Company’s professional reputation
• Perform any other tasks and projects as assigned.

Job Requirements

Education & Certification
• Diploma / Degree in Business Administration, Economics or equivalent

Experience
• Minimum of 3-5 years solid experience in similar capacity

Other Prerequisite
• Proficiency in the use of Microsoft Office including Word, Excel, PowerPoint, Outlook & Internet Explorer.
• Possess excellent interpersonal, communication and organizational skills.
• Able to work independently, meticulous and detail-oriented.
• Responsible, accountable and discreet with sensitive / confidential information.
• Possess a positive work attitude: committed, enthusiastic, outgoing, and helpful; be willing to learn, to participate and to assist others.
• Be able to work under pressure in a fast moving environment.
• Possess well groomed, professional appearance at all times.

Marina Bay Sands is committed to building a diverse, equitable and inclusive workforce, providing equal opportunities as we grow our talent base to match our growth ambitions in Singapore.Our employees are committed to adhere to and abide by all rules, regulations, policies and procedures, including the rules of conduct and business ethics of the Company.