Administrator, Logistics Operations (MICE/Convention Services)

Marina Bay Sands Pte Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading company in Singapore is seeking an Executive Assistant to provide high-level professional secretarial and administrative support. The ideal candidate will manage executive schedules, draft documents, and ensure effective communication across departments. Candidates should have a diploma in Business Administration or a related field and at least five years of experience in a similar role, along with proficiency in Microsoft Office.

Qualifications

• Minimum of five years solid experience in similar capacity.
• Proficiency in Microsoft Office including Word, Excel, PowerPoint, and Outlook.
• Able to work independently and efficiently under pressure.

Responsibilities

• Provide high-level professional secretarial and administrative support.
• Maintain executive’s appointment schedule and manage travel arrangements.
• Draft correspondence, reports, and maintain customer confidence by keeping information confidential.

Skills

Interpersonal skills

Communication skills

Organizational skills

Attention to detail

Education

Diploma in Business Administration, Economics or equivalent

Tools

Microsoft Office

Job description

Job Responsibilities

• Provide high-level professional secretarial and administrative support by preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.
• Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
• Write or draft correspondence, reports, documents and/or other written materials.
• Maintains customer confidence and protects operations by keeping information confidential.
• Review incoming correspondence; initiate replies as appropriate; route matters requiring action by other Departments and follow up to ensure actions are completed.
• Prepare purchase orders and lease for requested equipment and supplies. Co-ordinate with the respective vendors and department in relation to paperwork, office equipment and sundries and set delivery according to usage.
• Liaise with other departments to maintain and promote efficiency in day-to-day operations.
• Record and/or transcribe minutes of meetings and produce documents in draft or final format (if and when required).
• Receive calls and/or greet visitors, take and relay messages, respond to requests for information; provide information or direct caller/visitor to appropriate individual.
• Maintain and/or create files or record keeping systems. Sort, label, file and retrieve documents or other materials.
• Monitor, track and follow up on documentation, case files or other assignments to ensure appropriate timelines are met and actions completed.
• Establish and maintain effective communication, coordination and rapport with Team Members and Management.
• Maintain confidentiality of sensitive materials and project the Company's professional reputation
• Perform any other tasks and projects as assigned.
  
  
  Job Requirements
  
  Education & Certification
• Diploma in Business Administration, Economics or equivalent
  
  Experience
• Minimum of five years solid experience in similar capacity
  
  Other Prerequisite
• Proficiency in the use of Microsoft Office including Word, Excel, PowerPoint, Outlook & Internet Explorer.
• Possess excellent interpersonal, communication and organizational skills.
• Able to work independently, meticulous and detail-oriented.
• Responsible, accountable and discreet with sensitive / confidential information.
• Possess a positive work attitude: committed, enthusiastic, outgoing, and helpful; be willing to learn, to participate and to assist others.
• Be able to work under pressure in a fast moving environment.
• Possess well groomed, professional appearance at all times.
  

Marina Bay Sands is committed to building a diverse, equitable and inclusive workforce, providing equal opportunities as we grow our talent base to match our growth ambitions in Singapore. Our employees are committed to adhere to and abide by all rules, regulations, policies and procedures, including the rules of conduct and business ethics of the Company.