Administrative Support Executive

OMNI INDUSTRIAL PRIVATE LIMITED; Singapore; Hybrid; SGD 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a detail-oriented Administrative Support Executive to enhance internal operations and client satisfaction. This role involves managing documentation, coordinating schedules, and providing essential communication support. With a structured work schedule and a friendly environment, this position offers the opportunity to thrive in a growing niche industry. The successful candidate will play a pivotal role in ensuring operational efficiency and timely service delivery while enjoying the flexibility of a work-from-home day each week. If you are passionate about supporting teams and clients, this is the perfect opportunity for you.

Benefits

Work-From-Home Day

Stable Role

Friendly Working Environment

Structured Work Schedule

Qualifications

• Experience in administrative roles with a focus on client support.
• Proficient in document management and scheduling tasks.

Responsibilities

• Maintain and organize filing systems for client records and documents.
• Assist in scheduling meetings and coordinating internal calendars.

Skills

Administrative Support

Document Management

Client Communication

Scheduling

Data Entry

Education

Diploma in Business Administration

Relevant Administrative Certification

Tools

Microsoft Excel

Google Sheets

Email Communication Tools

Job description

We are looking for a dependable and detail-oriented Administrative Support Executive to provide day-to-day administrative assistance to a dual-practice business engaged in real estate services and industrial consultancy. The successful candidate will play a key role in ensuring smooth internal operations, managing documentation, coordinating schedules, and supporting client communications and record keeping.

This is a critical back-office role that contributes directly to client satisfaction, operational efficiency, and timely delivery of services.

Key Responsibilities

️ Administrative Operations

• Maintain and organise digital and hardcopy filing systems for client records, lease documents, contracts, quotations, and proposals.
• Handle document formatting, data entry, and updates to internal trackers and databases.
• Prepare and issue standard business documents such as quotations, NDAs, invoices, and follow-up emails.

Scheduling & Coordination

• Assist in arranging meetings, viewings, and appointments for the Director and clients.
• Coordinate internal calendars and send timely reminders for follow-ups or key deadlines (e.g. lease expiry tracking, JTC submissions).

Communication Support

• Handle basic client correspondence via email or WhatsApp with professionalism and accuracy.
• Draft and format emails or letters based on provided templates or instructions.

Records Management & Reporting

• Maintain up-to-date lead and client trackers in Excel or Google Sheets.
• Prepare simple reports on task completion, enquiries handled, or document status.

️ Operational Support

• Order and manage office supplies or tools as needed.
• Assist with basic bookkeeping or invoicing tasks, in liaison with external accountants if required.

What We Offer

• Stable role in a niche and growing industry
• Structured work schedule with reasonable workload
• 1 Work-From-Home Day Per Week
• Friendly and supportive working environment