Administrative Support Executive

AGLAIA FAMILY OFFICE PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading multi-family office in Singapore is seeking a detail-oriented Administrative Support Executive for a 6-month contract. In this role, you will assist with document management, data entry, and client administration tasks. Ideal candidates have experience in administrative support and are proficient in Microsoft Office. Strong attention to detail and excellent organization skills are essential. Opportunities for conversion to a permanent position may be available based on performance.

Qualifications

• Prior experience in administrative or investment operations support roles is a plus.
• Strong attention to detail and data accuracy required.
• Able to work independently with minimal supervision.

Responsibilities

• Download, organize, and file investment-related documents.
• Enter transaction and valuation data into management systems.
• Maintain and update client static data and KYC documentation.

Skills

Attention to detail

Microsoft Excel

Organization skills

Time management

Tools

Microsoft Office

Job description

Job Overview:

We are seeking a detail-oriented and reliable Administrative Support Executive on a 6-month contract to assist our client servicing and operations teams with routine administrative and data-related tasks. This role is key to ensuring accurate document management, timely data input, and smooth operational support for investment-related activities. Candidates who demonstrate strong performance and a good fit with the team may be considered for a conversion to a permanent role.

Key Responsibilities:

Document Management

• Download, organize, rename, and file investment-related documents from multiple fund manager and custodian portals (e.g. capital call notices, distribution notices, monthly and quarterly reports)
• Maintain proper naming conventions and filing structure in shared folders or document management systems
• Archive and retrieve documents as requested by the client or operations teams

Data Entry and Maintenance

• Enter transaction, valuation, and reference data into portfolio management or accounting systems
• Perform periodic data quality checks and updates

Client & Investment Administration

• Maintain and update client static data and KYC documentation
• Assist in preparing and reviewing client documentation
• Monitor and manage shared mailboxes for incoming investment notices or custodian correspondence
• Perform routine checks for document completeness and system updates

Requirements:

• Prior experience in administrative, investment operations, or financial services support roles is a plus
• Proficient in Microsoft Office (especially Excel, Word, and Outlook)
• Strong attention to detail and data accuracy
• Excellent organization and time management skills
• Able to work independently with minimal supervision
• Discreet and professional when handling confidential information
• Comfortable navigating online portals and multiple systems

Contract Details:

• 6-month contract, with the potential for conversion to a permanent role based on performance and business needs
• Ideal for candidates seeking exposure to private wealth and investment operations within a multi-family office environment