Administrative Operations Executive

WORKPASS PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A security solutions company in Singapore is seeking an Administrative Operations Executive to manage daily office operations, allocate manpower at job sites, and handle critical communications. The ideal candidate will have a Diploma or Degree in Business Administration, with at least 2 years of experience in administrative roles. Strong organizational skills and proficiency in Microsoft Office are essential. The role offers a competitive salary and benefits package.

Benefits

Competitive salary and benefits package

Opportunities for professional development and growth

Dynamic and collaborative work environment

Qualifications

• Minimum 2 years of experience in administrative or operational roles, preferably in the security industry.
• Strong organizational and multitasking skills with attention to detail.
• Ability to work independently and maintain confidentiality.

Responsibilities

• Arrange and allocate manpower at job sites daily with staff management.
• Check daily attendance and follow up with security personnel.
• Create and regularly update employee records.
• Prepare claims, transport expenses, and reimbursement documents.
• Prepare monthly payrolls for security personnel.
• Prepare monthly invoices and manage billing processes.
• Handle client feedback and submit comprehensive reports to management.
• Assist with technician support for job site operations.

Skills

Organizational skills

Multitasking

Communication skills

Confidentiality

Proficient in Microsoft Office Suite

Education

Diploma or Degree in Business Administration or related field

Tools

Microsoft Office Suite

Job description

About Us:

Sustainable Security Systems Pte. Ltd. is a forward-thinking company focused on providing innovative and environmentally sustainable security solutions. We are dedicated to offering the highest level of service and security to our clients while fostering a culture of innovation and sustainability.

Job Overview:

We are seeking a proactive and detail-oriented Administrative Operations Executive to oversee administrative tasks and operational activities. The successful candidate will manage daily office operations, ensure efficient job site manpower arrangements, and handle critical employee and client communications.

Key Responsibilities:

Arrange and allocate manpower at job sites daily with staff management.

Check daily attendance and follow up with security personnel.

Create and regularly update employee records.

Prepare claims, transport expenses, and reimbursement documents.

Prepare monthly payrolls for security personnel.

Prepare monthly invoices and manage billing processes.

Handle client feedback and submit comprehensive reports to management.

Prepare and update sales, expenses, and operational reports.

Assist with technician support for job site operations.

Assist in the preparation of tenders and quotations related to security contracts.

Prepare and assist in generating incident reports as required.

Qualifications:

Diploma or Degree in Business Administration or a related field.

Minimum 2 years of experience in administrative or operational roles, preferably in the security industry.

Strong organizational and multitasking skills with attention to detail.

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).

Ability to work independently and maintain confidentiality.

Strong communication skills, both written and verbal.

Knowledge of payroll, invoicing, and employee record management is an advantage.

What We Offer:

Competitive salary and benefits package.

A dynamic and collaborative work environment.

Opportunities for professional development and growth.