Administrative Officer (Temporary)

RAFFLES INSTITUTION; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A prestigious educational institution is seeking an Administrative Support role from August to October 2025. This position requires efficient handling of enquiries, meticulous record-keeping, and effective collaboration with staff and vendors. Ideal candidates will possess strong communication skills, good organisational abilities, and the capacity to work independently under pressure.

Qualifications

• Prior understanding of MOE systems is preferred.
• Able to work staggered hours for school events.
• Meticulous with a high level of accuracy.

Responsibilities

• Provide general administrative support to the school's management, teachers, and students.
• Handle phone and walk-in enquiries, update daily attendance report, manage loan of items.

Skills

Communication skills

Customer service skills

Time management

Problem-solving skills

Organizational skills

Tools

Microsoft Word

Microsoft Excel

Job description

Job Description

1. Provide general administrative support to the school's management, teachers and students on a daily basis, which may include but not restricted to:

• Handle phone and walk-in enquiries
• Update staff and students’ daily attendance report
• Attend to injured students who need first aid
• Endorse students’ insurance claims
• Rotate with team to courier items from and to Administrative Centre
• Support and manage administrative duties such as foreign student pass application and verification requests
• Collate the attendance for temperature taking and emergency/ haze-related exercises
• Ensure fresh supplies of first aid items
• Administrative duties such as handling the loan of items, student blue slips, lost and found items etc.

2. Any other duties as may be assigned by the school

Job Requirements

• Prior understanding of MOE systems is preferred
• Able to work staggered hours to support school events
• Average IT skills (Word and Excel)
• Possess good written and verbal communication skills
• Meticulous with a high level of accuracy
• Possess clear, logical thinking and good organisation and planning skills
• Good time management skills with ability to work independently on tight deadlines and under pressure
• Good customer service skills with the ability to build appropriate professional yet friendly working relationships with staff and vendors
• High integrity with the ability to demonstrate an understanding and respect for data confidentiality
• Able to find solutions to problems with some degree of flexibility in the approach whenever possible
• Able to respond to enquiries in a timely manner
• Able to commit from 1 August 2025 to 31 October 2025