Administrative Officer - Public Agency

SCIENTEC CONSULTING PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A consulting firm in Singapore is looking for an Administrative Officer for a contractual role. Responsibilities include managing corporate insurance policies, coordinating workspace setups, and providing logistical support for office operations. The ideal candidate is a Singaporean with a Diploma/Degree in Business Administration and at least 2–4 years of relevant experience. Strong organizational and communication skills are essential.

Qualifications

• Minimum 2–4 years of relevant administrative experience, preferably in corporate or public-sector settings.
• Strong communication and stakeholder management abilities.

Responsibilities

• Administer and monitor corporate insurance policies.
• Coordinate workspace setups, office moves, and space reassignments.
• Handle logistical arrangements for events, meetings, and internal activities.

Skills

Organizational skills

Attention to detail

Communication skills

Stakeholder management

Microsoft Office proficiency

Education

Diploma/Degree in Business Administration

Job description

Exciting role in the Public Research

Contractual Position: 1 year
Salary: Up to $4000

Job Responsibilities:

• Administer and monitor corporate insurance policies
• Established agreement with insurer/broker
• Coordinate with insurance brokers, underwriters, and internal stakeholders on renewals, endorsements and claims
• Track coverage periods, renewal timelines, and premium payments.
• Manage seating plans, office space allocation and hotdesking arrangements.
• Coordinate workspace setups, office moves, and space reassignments in collaboration with facilities team
• Maintain accurate occupancy records and communicate updates to relevant stakeholders
• Established agreement with travel management agency and airlines
• Liaise with travel vendors to secure cost-effective solutions and maintain travel records and reports
• Maintain a central registry of declared gifts and ensure timely reporting and approvals.
• Provide guidance to staff on compliance and ethical standards related to gift acceptance.
• Secretariat duties (e.g., meeting coordination, agenda preparation, minute-taking, follow-ups)
• Provide secretariat support for meetings, including scheduling, preparing agendas, taking minutes, and following up on action items.
• Coordinate with internal and external stakeholders to ensure smooth meeting execution.
• Maintain proper filing and documentation of meeting records and correspondence.
• Logistical support for meetings, events, and office operations
• Handle logistical arrangements for events, meetings, and internal activities
• Coordinate with vendors, manage supplies, and support office operations.
• Assist in general administrative tasks, including document preparation, record keeping, and process improvements.

Looking for:

• Singaporeans only
• Min. Diploma/Degree in Business Administration
• 2–4 years of relevant administrative experience, preferably in corporate or public-sector settings
• Strong organizational skills, attention to detail, and the ability to manage multiple priorities,
• Good communication and stakeholder management abilities.
• Proficiency in Microsoft Office

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Chloe Chew (R1768631)
ScienTec Consulting (ScienTec Personnel) - 11C5781