Administrative Officer, Operations (Pasir Ris Nursing Home)

NTUC Health; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading healthcare provider in Singapore seeks an Administrative Officer to support the Operations Team at Pasir Ris Nursing Home. The successful candidate will manage invoicing, inventory, and perform various administrative tasks while ensuring smooth operations. Applicants should have at least O Level qualifications with relevant administrative experience, and familiarity with the SAP system is advantageous.

Qualifications

• Min O Level, preferably Diploma qualifications.
• 2-3 years of administrative experience required.
• Experience in SAP system is an added advantage.

Responsibilities

• Provide administrative support to the Operations Team.
• Assist in inventory management and support SAP transactions.
• Perform reception and administrative duties as assigned.

Skills

Organizational skills

Interpersonal skills

Negotiating skills

IT savvy

Ability to maintain confidential information

Ability to work independently

Education

O Level, preferably Diploma

Tools

SAP

G Suite

Job description

About Us

NTUC Health Co-operative Limited (NTUC Health) is an NTUC social enterprise that provides a comprehensive and integrated suite of quality and affordable health and eldercare services to meet the growing needs of families and their dependents. Building on more than four decades of experience and expertise, NTUC Health is among the largest senior day care, nursing home and home personal care providers in Singapore. It also offers other services for seniors such as an active ageing hub, senior activity centres, community support for vulnerable seniors, and a sheltered / senior group home. In addition, it runs a chain of dental clinics, and a family medicine clinic

Job Description

As an Administrative Officer, you will provide administrative support to the Operations Team in areas such as processing invoices, collating reports, etc.

Store Management

• Support the store team in inventory management of medical and non-medical supplies
• Support SAP transactions (i.e. raising contract POs, monitoring scheduling agreement, goods receipt, issue, and any other ad hoc transactions)

Security

• Support any fire emergencies and be familiar with the fire alarm protection system.
• Support in maintaining the database of residents, visitors, and staff in the visitor management system

Administrative

• Assist the team with reception, triage duties, and managing inquiry lines as required
• Perform all administrative duties assigned by Operations Department
• Verify Invoices for the issue of payments
• Monitor the schedule of contracts (preventive maintenance) and activate the renewal process when due
• Support the Executive / Operations manager in reports and improvement projects
• Provide analytical reports on statistics/data collected by the department
• Support the team in supplier and vendor management
• Maintain staff records in the database for all outsourced service vendors for contact tracing purposes

Others

• Any other duties as assigned by supervisors

Qualifications

• Min O Level, preferably Diploma qualifications
• 2-3 years of administrative experience
• Experience in SAP system is an added advantage
• IT savvy and knowledge of G Suite applications. (eg, Google mail, docs, sheets, slides, calendar)
• Possess organizational skills and am able to work well under pressure
• Ability to maintain confidential information and possess a high level of integrity
• Team player with good interpersonal and negotiating skills
• Ability to work independently and deliver under a tight timeline

Other Information

Location: Pasir Ris Nursing Home