Administrative Officer (Japanese Speaker)

JAC Recruitment Pte Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading company in the trading sector is seeking an Admin position to support executives and manage office operations. The role requires business-level communication skills in English and Japanese, along with proficiency in MS Office tools. Candidates should have at least 3 years of relevant experience and a meticulous approach to tasks. This position offers a competitive salary and various benefits, including medical coverage and transport allowance.

Benefits

AWS

18 days annual leave

Work from home

Medical benefits

Transport allowance

Qualifications

• Business-level communication in English and Japanese required.
• At least 3 years of relevant experience.
• Proficient in MS Office tools.

Responsibilities

• Support the Chief Strategy Officer with administrative tasks.
• Assist with general office operations and communication.
• Handle payments and receivables.

Skills

Communication skills

Interpersonal skills

Attention to detail

Teamwork

Tools

MS Word

Excel

PowerPoint

Outlook

SAP

Job description

OVERVIEW

Admin position at a Japanese trading company.

JOB RESPONSIBILITIES

1. Support the Chief Strategy Officer with administrative tasks:

   • Prepare and follow up on Board meetings
   • Create documents for Board approvals
   • Communicate with Japan HQ and other departments
   • Prepare reports to send to HQ

2. Assist with general office operations:

   • Prepare and check expense claims
   • Maintain office equipment
   • Book hotels and flights
   • Support departments (HR, DX, Trade Support) with communication in Japanese
   • Help organize team or company events

3. Handle payments and receivables:

   • Arrange purchases and check invoices
   • Confirm vendor details and create vendors in SAP
   • Enter payment/receivable info in SAP
   • Work with vendors and internal teams to resolve issues

4. Support executives with secretarial tasks.

5. Other ad hoc jobs.

JOB REQUIREMENTS

• Business-level verbal and written communication skills in English and Japanese (necessary for internal/external communication)
• At least 3 years of relevant work experience
• Proficiency in MS Word, Excel, PowerPoint, and Outlook
• Good interpersonal and communication skills
• Positive attitude with an open and learning mindset to embrace new challenges
• Ability to work independently and as part of a team
• Meticulous with a good flair for numbers

Additional Details

• Expected Salary: $3,500 - $4,500
• AWS: Yes
• Annual leave: 18 days/year
• Working hours: 9:00 am – 5:30 pm
• Work from home: Yes
• Medical benefits: Yes
• Other benefits: Transport allowance