Administrative Officer, Events

The Association of Banks in Singapore; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

An industry association in Singapore is seeking an experienced events planner to manage and execute high-quality events. The ideal candidate will have at least 3 years of experience in project management, be proficient in MS Office, and possess excellent communication skills. Responsibilities include planning logistics, coordinating with stakeholders, and delivering memorable event experiences.

Qualifications

• Minimum 3 years’ experience in events and project management.
• Excellent verbal and written communication skills.
• Solid organizational skills including attention to detail.

Responsibilities

• Plan and organize events to ensure outstanding execution and satisfaction.
• Manage event processes, including marketing and logistics.
• Develop online and offline publicity materials.

Skills

Client-facing communication

Project management

Organizational skills

Problem-solving

Attention to detail

Education

Degree in Marketing

Tools

MS Office

Job description

JOB OVERVIEW

To plan and organise events for ABS to ensure outstanding event experience and satisfaction with smooth event execution. In addition, to deliver on time assigned projects as well as managing the various project stakeholders across all levels to align to the project’s objectives and creating value for the banking industry.

KEY RESPONSIBILITIES

1. As a team, plan and organise events and projects assigned to ensure that event is delivered to the highest standard and within budget.
2. Manage event processes, including planning, marketing, coordinating logistics arrangements (e.g. liaising with speakers, source for venues, arranging meetings, etc.)
3. Suggest creative event concepts to develop a memorable/unique experience for the sponsors and attendees.
4. Work closely with banking project teams to secure sponsors/speakers for speaking slots.
5. Prepare and update emcee scripts and marketing and logistical materials for events.
6. Communicate and provide updates to stakeholders, including managing and aligning their expectations to the events and projects' objectives.
7. Develop online and offline publicity materials, create event registration page on online platforms, design event banners/ thumbnails and upload event contents for publicity.
8. Report and escalate as needed when there are potential delays to the achievement of project milestones.
9. Prepare plan and budget for approval.
10. Provide input to procurement on competitive quotation from local/overseas suppliers.
11. Co-ordinate and interface within and inter-department to ensure event and project work flows smoothly.
12. Collaborate and perform any other duties assigned.

QUALIFICATIONS

Education and Qualifications

• Degree in Marketing preferred.

Experience

• Minimum 3 years’ experience in events and project management.

Knowledge and Skills

• Proficiency in MS Office tool.
• Excellent client-facing and internal communication skills.
• Excellent interpersonal and problem solving skills.
• Solid organizational skills(systematic and methodical) including attention to detail and multi-tasking skills.
• Excellent verbal and written communication skills.

Attributes

• Resourceful and able to multi - task with minimum supervision.
• Creative, passionate and results oriented.
• Proactive with fast decision making and problem solving.
• Strong team player with collaborative skills